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Accounts Payable Specialist

2 months ago

Wilmington, United States Keen Compressed Gas Company Full time
Job DescriptionJob Description

Are you a detail-oriented individual with a knack for numbers? Are you passionate about ensuring accuracy and efficiency in financial transactions? We are seeking an experienced Accounts Payable Specialist to join our Accounting team in Wilmington, Delaware.

The primary responsibility of this role is to fully administer the accounts payable processes, which may include receiving, verifying, processing, and/or reconciling invoices.

 

Job Responsibilities

  • Analyzes and processes accounts payable in a timely and accurate manner.
  • Process, review and bill all drop ship orders/vendor invoices.
  • Consistently code invoices conforming to standard procedures to ensure proper entry into the TIMS system.
  • Match all invoices with appropriate receiving reports while checking invoice, cost, and quantities.
  • Send invoices and summary spending reports to respective supervisor for approval and follow-up.
  • Constantly monitor AP email and voicemail.
  • Process all disbursements: ACH, check runs, manual payments.
  • Process and verify expense reports, Amazon, and UPS payments.
  • Review vendor statements and act accordingly.
  • Process and keep track of clothing, safety glasses and shoe reimbursements for employees.
  • Run 1099’s for current year on first business day of the New Year.
  • Maintain and make updates to the vendor insurance certificate file.
  • Process virtual credit card payments.
  • Submit customer invoices through various online portals.
  • Assist AR department as backup with customer inquiries (phone and email)
  • Maintain accurate contact information on customer accounts.
  • Picking up and dropping off the mail at the USPS.
  • Track branch revenue transactions.
  • Enforcing established policies and procedures
  • Perform other duties and special projects as assigned.

Job Qualifications

  • Must be detail orientated with the ability to solve problems, prioritize and multi-task in a deadline-driven environment in a consistent manner.
  • Adapt to change and to coordinate workload to meet deadlines with a positive attitude.
  • Customer focused with a sense of urgency and self-motivation.
  • Professionally interact with employees, vendors, and customers.
  • Excellent verbal and written communication and people skills.
  • Ability to maintain confidentiality of company information.
  • Proficiency with office applications, and aptitude for learning new software, systems, and processes.
  • Ability to lift and move up to fifty pounds.
  • HS Diploma with at least two years’ Accounts Payable experience in an office environment.
Company DescriptionKeen Compressed Gas Co. is a leading supplier of welding equipment and supplies, as well as industrial and medical gases in the mid-Atlantic region since 1919. With our vast network of quality conscious vendors, extensive store inventories and delivery fleet, and commitment to customer satisfaction, Keen provides our customers with the best value in welding and gas products.

The Keen Team prioritizes the needs of our customers, taking ownership of every task and approaching our work with efficiency and integrity. We are looking for individuals who are ready to step in and take ownership of their roles and make a real impact with the community, customers, and internal employees.Company DescriptionKeen Compressed Gas Co. is a leading supplier of welding equipment and supplies, as well as industrial and medical gases in the mid-Atlantic region since 1919. With our vast network of quality conscious vendors, extensive store inventories and delivery fleet, and commitment to customer satisfaction, Keen provides our customers with the best value in welding and gas products.\r
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The Keen Team prioritizes the needs of our customers, taking ownership of every task and approaching our work with efficiency and integrity. We are looking for individuals who are ready to step in and take ownership of their roles and make a real impact with the community, customers, and internal employees.