Assistant Project Manager

2 months ago

San Diego, United States Established General Contractor Full time
Job DescriptionJob Description

ASSISTANT PROJECT MANAGER (2024)

 

Job Description & Duties:

We are looking for an Assistant Project Manager who is responsible and able to support the management of a commercial Tenant Improvement (T.I.) and/or a higher-end residential project under the direction of the Project Manager and executive leadership

  • Full-time; Monday-Friday; Occasional off-hour Jobsite Emergencies
  • Predominately restaurant build-outs and higher-end custom homes; projects may vary

Duties Include:

  • The following duties will be performed under the supervision of the Project Manager and/or executive leadership:
  • Maintain support for the field superintendent(s) as needed.
  • Ability to take direction from upper management and lead project teams accordingly
  • Make sure subcontractor vendors are scheduled out at least 2- 4 weeks ahead of schedule and ideally 3 -4 weeks out for all efforts.
  • Identify all materials needed to be ordered with their respective lead times well in advance. Some materials have long lead-times (4 -8 weeks) and others are 1-3 weeks so this can be very important to pay attention to. It will be your job to place the orders only after running your suggested orders past your supervisor prior to ordering. Please be sure to have ALL your collective data as to how you derived your intended order QTY. Often times it is most efficient to have this data presented within a Microsoft Excel format/file. Always reference the budget line item and how the order compares to what our budget was representing.
  • Schedule Of Values (VERY IMPORTANT) – At minimum of once per week be sure to update the “expense report” (via Smartsheet) based upon the original intended budget vs real-time data. This will then be utilized to create a project invoice to the client. In hopefully a short time you will be creating the invoices via excel and presenting them to your supervisor whom will then approve or comment/edit the invoice. This will then be translated to Quickbooks for final processing and distribution to the client through QB.
  • Working hours should be at minimum 7:00am – 3:30 pm M-F, or a variation of this based upon your start time. More hours per week are welcomed and sometimes needed to support the work upcoming (Start time can be flexible but preferred to be consistent).
  • Maintain the Plangrid software for your projects along with Smartsheet.
  • Daily field reports (Plangrid) and time sheets (via Quickbooks Time) must be reviewed daily from the day before at minimum and cross referenced to the project schedule expectations and confirm or adjust line item call-outs on Quickbooks Time. This should also be used daily/weekly to project a potential cost over-run on a given line item and provide that feedback to the field, supervisor, and/or any other applicable team members to get in front of this potential cost over-run in order to hope to minimize it.
  • Stay on top of change order costs, write up and issuance of such change orders.
  • Identifying the project schedule updating needed each week and provide that information to the Operations Manager whom governs all the schedules.
  • Review all daily field reports for accuracy relating back to the budget line items along with making sure that there is at least 3 – 5 photos taken of job progress that particular day within the reports. Work with the Superintendent if things are not correct and/or missing to get it writing within that given work week.
  • Daily reconciliation of Receipt entries per project and weekly reporting to executive team (SmartSheet etc.).
  • Meeting Minutes (notes) preparation for all meetings
  • Routine communication of RFI management (Outlook, SmartSheet, etc.).
  • Participate in All-Team Management Meetings (Weekly).
  • Produces Meeting Minutes for every project meeting/discussion, then creating action items or RFI for full follow through.(Microsoft Office, SmartSheet, etc.)
  • Monitoring and enforcement of Company Protocols, Procedures, & Policies including but not limited to: attendance, etiquette, uniforms, breaks, etc

 

Required Job Qualifications:

  • Hands-on Project Management experience on commercial tenant improvement construction projects is desired, yet not necessary
  • Knowledge of construction documents, drawings, specifications, costs, budgets, and current construction practices and methodology
  • Ability to communicate clearly and collaborate with multiple stakeholders, understand and interpret stakeholder needs
  • Capable of anticipating constructability issues in moderate situations and support in creating new solutions in the construction plan and schedule
  • Negotiation skills; ability to influence and persuade others to reach consensus
  • Strong knowledge of Microsoft Excel & Word. You must be able to type formulas such as but not limited to add, subtract, multiply, percentages, along with custom formatting and working between multiple worksheets. You will be tested on your skills.
  • Must be proficient at typing (50+ WPM)
  • Must have and maintain a valid state driver’s license
  • Bachelor’s degree in Construction, Engineering, or related discipline preferred
  • Estimating experience preferred
  • Experience in the restaurant industry either working within or constructing such facilities
  • Must carry themselves with a high professional standard

 

Work Conditions:

  • Site and office based position
  • Some travel will be required to various project site(s) and office location(s) within San Diego County

Compensation:

  • FULL-TIME $30-$34 /HR (with potential bonuses)

Work Schedule:

M-F 7:00 AM-3:30 PM (minimum) + occasional off-hour Jobsite Emergencies & Project Needs

Benefits:

6 Paid Holidays (after 90 days)

5 Paid sick days (after 90 days)

Medical, Dental, Vision coverage (after 60 days)

401k available

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