Office Manager

3 weeks ago


Los Gatos, United States Burton Design and Construction, LLC Full time
Job DescriptionJob Description

Office Manager - Junior Accountant

Office Manager duties:

  • Draft correspondences and other formal documents
  • Plan and schedule appointments and events
  • Greet and assist onsite guests
  • Answer inbound telephone calls
  • Develop and implement organized filing systems
  • Organization and accuracy of files and project binders
  • Collects and processes timesheets
  • Assembles weekly reporting for project tracking
  • Assists with project material purchases
  • Continuous prioritization of tasks at hand

Accounting duties:

  • Process all project receipts
  • Enter all bills and purchase orders for all projects
  • Process subcontractor invoicing along with all necessary supporting documentation
  • Vendor management – insurances, W9s, etc.
  • Provide accurate project financial data to Senior accountant
  • Workers Compensation reporting and audits
  • Maintain company insurances and bonds
  • Maintains accuracy of all entries to ensure proper reporting
  • Meets or exceeds deadlines as provided by Upper Management

 

Qualifications:

  • Previous experience in office administration or other related fields
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • ​Strong organizational skills

Burton Design & Construction LLC Core behaviors:

  • Deliver legendary customer service
  • Practice blameless problem-solving
  • Find a way to get it done
  • Get clear on expectations
  • Ask questions as needed
  • Celebrate success
  • Follow up on everything
  • Deliver results
  • Be relentless about improvement
  • Insist on high standards
  • Think team
  • Treasure, protect, and promote our reputation

Other duties and responsibilities may be assigned to you from time to time by the Company.


  • Office Manager

    2 weeks ago


    Los Gatos, United States Floor Coverings International of West Santa Clara County Full time

    Job DescriptionJob DescriptionBenefits:Bonus based on performanceCompetitive salaryTraining & development Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our...

  • Office Manager

    1 week ago


    Los Gatos, United States Floor Coverings International of West Santa Clara County Full time

    Job DescriptionJob DescriptionBenefits:Bonus based on performanceCompetitive salaryTraining & development Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our...


  • Los Angeles, United States Dental office Full time

    Job DescriptionJob Descriptiondental biller/office manager/ tx coordinator. full time position for the private dental office , good base and possible bonus based on performance. 5 years experience in the dental field mandatory to applyCompany DescriptionEstablished 21 year ago, family owned and operated friendly general dental office.Company...


  • Los Gatos, United States An Elderly Care Inc Full time

    Job DescriptionJob Description-Coordinate office activities and operations to secure efficiency and compliance to company policies-Supervise administrative staff and divide responsibilities to ensure performance-Manage agendas/travel arrangements/appointments etc. for the upper management-Manage phone calls and correspondence (e-mail, letters, packages...


  • Los Gatos, United States An Elderly Care Inc Full time

    Job DescriptionJob Description-Coordinate office activities and operations to secure efficiency and compliance to company policies-Supervise administrative staff and divide responsibilities to ensure performance-Manage agendas/travel arrangements/appointments etc. for the upper management-Manage phone calls and correspondence (e-mail, letters, packages...

  • Project Manager

    7 days ago


    Los Angeles, United States Western Office Full time

    Join our Western Knowledge at Work Community Sign up and gain access to emerging office furniture trends, industry news, award-winningcase studies, and much more! Project Manager (Furniture Dealership) Los Angeles Who we are We are a high-end office furniture dealership serving corporate clients across industries. Western Office has been partnering with...


  • Los Gatos, United States GS1 Group, Inc. Full time

    Job DescriptionJob DescriptionWe are seeking Part time Security Officers to become an integral part of our team. Applicants must be able to produce the following requirements and have the ability to possess the following traits in order to qualify for the position.SHIFT AVAILABLE: Saturday and Sunday 10pm-6amQualifications: • Must possess a current BSIS...

  • Project Manager

    4 weeks ago


    Los Gatos, United States Burton Design and Construction, LLC Full time

    Job DescriptionJob DescriptionWe are seeking an Assistant Project Manager Construction to join our team! You will oversee project planning, scheduling, budgeting, and implementation.Responsibilities:Oversee all aspects of construction project from planning to implementationAllocate resources for assigned projectsSupervise onsite personnel and...


  • Los Angeles, United States SoCalSmiles Dental Office Full time

    Job DescriptionJob DescriptionJoin our dynamic team at SoCalSmiles Dental Office as a part-time Front Office Insurance Coordinator. This is an exciting opportunity for anyone looking to grow their career in the dental industry and work in a friendly and supportive environment!This position is based in our dentistry in Tarzana, CA, and offers competitive pay...


  • Los Gatos, United States National Grid Full time

    **About us**: **National Grid Partners is hiring a Strategic Relationship Manager, Venture Acceleration. This is a hybrid role that can be based out of our California, Brooklyn, NY, or Waltham, MA offices.** National Grid Partners launched in 2018 as the corporate venture and innovation arm of National Grid, one of the world’s largest investor-owned...

  • Office Manager

    3 days ago


    Los Angeles, United States Securitech Security Services Full time

    **OFFICE MANAGER / Service Company** We are seeking an OFFICE MANAGER with exceptional administrative and office management skills to help manage mostly business and executive support functions. Our office is based near Glendale and we specialize in security officers and patrol services. A strong and assertive personality is a huge plus, because you will be...

  • Office Manager

    3 weeks ago


    Los Angeles, United States Ecco Living Full time $55,000 - $62,000

    Company Overview:Ecco Living is a leading property management and co-living/student housing company dedicated to providing exceptional services in managing residential properties. With a focus on efficiency, professionalism, and client satisfaction, we strive to maintain the highest standards in property management.Job Summary:We are seeking a highly...


  • Los Gatos, United States Maureen O Khoo Md Inc Full time

    Job DescriptionJob DescriptionPart time to Full Time:Steady paced medical office looking for the right fit of medical admin/assistant who can multitask, demonstrate efficiency in time management, and customer service oriented. Candidate has basic knowledge in computer skills, scheduling appointments, using google docs, email, excel spreadsheet, uploading,...

  • Office Manager

    1 day ago


    Los Angeles, United States Dental Implants GPS - Reseda Full time

    Job DescriptionJob DescriptionOffice Manager Wanted: Join Our Dental Implant Center and Enjoy a Competitive Compensation and Benefits PackageDental Implant GPS is a prestigious Dental Implant Center located in Reseda, CA. We are committed to providing exceptional oral healthcare services, specializing in advanced dental implant procedures. Our expert team of...

  • Office Manager

    2 weeks ago


    Los Angeles, United States Huckabee Full time

    We are currently seeking an experienced Office Manager to support our Los Angeles team. The successful candidate will be responsible for the efficient facility operations and overall cultural success of the office while managing their general daily administrative responsibilities. RESPONSIBILITIES:Provide high-quality administrative support and resources...

  • Office Manager

    2 weeks ago


    Los Angeles, United States Huckabee Full time

    We are currently seeking an experienced Office Manager to support our Los Angeles team. The successful candidate will be responsible for the efficient facility operations and overall cultural success of the office while managing their general daily administrative responsibilities. RESPONSIBILITIES:Provide high-quality administrative support and resources...

  • Office Manager

    2 weeks ago


    Los Angeles, United States Huckabee Full time

    We are currently seeking an experienced Office Manager to support our Los Angeles team. The successful candidate will be responsible for the efficient facility operations and overall cultural success of the office while managing their general daily administrative responsibilities. RESPONSIBILITIES:Provide high-quality administrative support and resources...


  • Los Angeles, United States Law Office of Alex Galvez Full time

    Job DescriptionJob DescriptionReceptionist/Office AssistantLeading Immigration Law firm in Downtown Los Angeles is looking for a highly motivated self starter to join our team and grow their experience in the world of immigration. Candidates should possess the following qualites:command of the Spanish Languagestrong customer service skillsattention to detail...


  • Los Angeles, United States Office Beacon LLC Full time

    Job DescriptionJob DescriptionFor over 20 years Office Beacon has been delivering professional business services to clients globally. Office Beacon employs nearly 3000 professionals in offices located in the US, Canada, Australia, India, the Philippines and Uruguay.Office Beacon is looking for a driven, high-energy, motivated individual(s) who thrive on...


  • Los Angeles, United States Law Office of Alex Galvez Full time

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceHealth insurancePaid time offVision insuranceReceptionist/Office AssistantLeading Immigration Law firm in Downtown Los Angeles is looking for a highly motivated self starter to join our team and grow their experience in the world of immigration. Candidates should possess the following...