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3 months ago
Additional Job Details
- Event coordinator for the curriculum fellows’ program specific duties include issuing invitations, arranging speaker travel, ordering catering, managing the seminar on-site (including Zoom component), capturing program/attendance data and analyzing data for future event planning decisions.
- Manages the Curriculum Fellows Program semesterly schedule of events and meetings (journal clubs, workshops, weekly group meetings, one-on-one meetings with the Program Director, and additional events).
- Disseminates weekly meeting announcements and reminders of upcoming deadlines and presentations.
- Assists with daily and weekly reporting to curriculum fellows and director as it relates to event details, logistics and meeting minutes.
- Maintains program mailing lists and listservs. Maintains the CFP website and social media accounts. Main point of external communication. Supports the CFP Director with alumni relations and outreach.
- Maintains physical office facilities, making requests to IT and building services as needed.
- Creates, maintains and archiving, when necessary, all files/records/and documentation related to past and present curriculum fellows and programming provided by the curriculum fellows program.
- Tracks CFP annual budget, works with finance office and CFP director to generate annual CFP budget including quarterly check-ins and maintains P-Care to use for CFP expenses.
- Maintains physical office facilities, orders office supplies, submits building maintenance requests, submits IT requests, and establishes Curriculum Fellow Program (CFP) office procedures, manages & maintains all CFP-related accounts (Slack, Dropbox, etc).
- All aspects of the Fellowship interview process (scheduling, room booking, catering, travel logistics, reimbursement, reference checks, tracking outcomes).
- Coordinates all aspects of the Fellowship interview process (scheduling, room booking, catering and ensures hiring program managers determine travel logistics, reimbursement and reference checks.
