Administrative Assistant

1 day ago

Boston, United States VanderHouwen Full time

Our client is seeking a Senior Administrative Assistant with a proven ability to support senior leadership in a dynamic and fast-paced environment. This role requires a highly organized individual who can manage complex schedules, coordinate events, and provide high-level administrative support to senior leaders in Global Sourcing and Technology.


This role is a hybrid model in Boston, Massachusetts.


Senior Administrative Assistant Responsibilities

  • Proactively manage multiple senior leaders' calendars, including scheduling international meetings, room bookings, and resolving conflicts.
  • Plan and execute team meetings and large-scale events, managing venue selection, catering, expense tracking, and communication.
  • Draft, edit, and send communications on behalf of senior leaders, ensuring stakeholder involvement and approval.
  • Handle domestic and international travel, including trip approvals, booking, visa processing, and profile maintenance.
  • Track and submit expense reports while ensuring policy compliance within the team.
  • Facilitate smooth onboarding and off-boarding processes, including equipment procurement, space planning, and scheduling.
  • Create and edit high-quality PowerPoint or Keynote presentations.
  • Maintain and update organizational charts as needed.
  • Assist in tracking budgets and other financial activities.
  • Provide administrative support for team plans, projects, and other deliverables.
  • Act as the go-to person for administrative queries from the team and provide temporary coverage for other leaders as needed.


Senior Administrative Assistant Qualifications

  • High school diploma or equivalent required.
  • Minimum of 3 years of experience providing administrative support to senior leadership in a large organization.
  • Proficiency in managing complex calendars, scheduling international meetings across time zones, and coordinating large-scale events.
  • Strong experience in working with outside vendors for event management.


Ideal Candidate Skills:

  • Experience navigating matrixed organizations.
  • Familiarity with Microsoft Suite, Slack, Concur, Box, and Zoom.


Key Competencies:

  • Strong written and verbal communication skills, with the ability to interact with senior executives and diverse personalities.
  • Ability to thrive in a fast-paced, results-oriented environment, handling confidential and sensitive information with discretion.
  • Initiative-taking and problem-solving attitude, particularly in connecting with others to facilitate solutions.
  • Flexibility to occasionally work outside of core business hours.

  • Assistant Administrative

    2 days ago

    Boston, United States JetBlue Full time

    The Administrative Assistant will provide administrative and staff support to an assigned department. The duties of the position include supporting the Base Managers, Crewmembers, general administrative tasks, receptionist and project based work. Ess Administrative, Leadership, Administrative Assistant, Microsoft, Assistant, Manager, Technology, Airline

  • Administrative Assistant

    2 weeks ago

    Boston, United States Atlantic Group Full time

    Job Overview - Administrative Assistant: Join our client in Boston, MA, as a temporary Administrative Assistant, providing vital support to the Director and managing key projects. Strong organizational and interpersonal skills are essential, as you'll be the main contact for the Center's activities. Compensation: $22-24/hour Location: Boston,...

  • Administrative Assistant

    2 weeks ago

    boston, United States Compunnel Inc. Full time

    Job Description:The Business Enterprise Systems Transformation (BEST) Administrative Assistant for Program Management & Procurement Support. The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy...

  • Administrative Assistant

    4 weeks ago

    Boston, United States Compunnel Inc. Full time

    Job Description:The Business Enterprise Systems Transformation (BEST) Administrative Assistant for Program Management & Procurement Support. The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy...

  • Administrative Assistant

    4 weeks ago

    Boston, United States Compunnel Inc. Full time

    Job Description:The Business Enterprise Systems Transformation (BEST) Administrative Assistant for Program Management & Procurement Support. The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy...

  • Administrative Assistant

    4 days ago

    Boston, Massachusetts, United States PeopleShare Full time

    Administrative Support Opportunity We are seeking a detail-oriented and organized individual to join our team as an Administrative Assistant. As a key member of our team, you will be responsible for providing exceptional customer service and administrative support to our clients. Responsibilities: * Answering phone calls and responding to customer...

  • Administrative Assistant

    3 weeks ago

    Boston, United States JobRialto Full time

    Job Description: The Business Enterprise Systems Transformation (BEST) Administrative Assistant for Program Management & Procurement Support. The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy...

  • Administrative Assistant

    5 days ago

    Boston, United States Talent Groups Full time

    Hybrid Details: onsite 4 days/month in Boston Duration: 12 months to start Pay: $40- $46/hr W2 Position Summary The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy systems to the new cloud...

  • Administrative Assistant

    2 weeks ago

    Boston, United States Complete Staffing Solutions Full time

    Hiring for a Senior Administrative Assistant with a healthcare facility in Boston, MA. M-F 8:30AM-5PM 40 hours/week Pay rate: $30/hr Minimum of 3 years recent senior Administrative Assistant experience in a large organization required. Description: Senior Administrative Coordinator The Section Of Hematology And Medical Oncology Is Seeking a Senior...

  • Administrative Assistant

    4 weeks ago

    Boston, United States Clovity Inc Full time

    Job DescriptionJob DescriptionBEST Administrative Assistant for Program Management & Procurement Support.Position: Administrative AssistantWorksite Address: One Ashburton Place, Boston, MA 02108 | Hybrid (Details below in JD)Hours Per Week: 37.5Department: Commonwealth of MAPosition Summary This posting is for one (1) contracted position: The Business...

  • Administrative Assistant

    2 weeks ago

    Boston, United States Talent Groups Full time

    Hybrid Details: onsite 4 days/month in BostonDuration: 12 months to startPay: $40- $46/hr W2 Position SummaryThe Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy systems to the new cloud...

  • Administrative Assistant

    2 weeks ago

    Boston, United States Talent Groups Full time

    Hybrid Details: onsite 4 days/month in BostonDuration: 12 months to startPay: $40- $46/hr W2 Position SummaryThe Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy systems to the new cloud...

  • Administrative Assistant

    2 days ago

    Boston, United States VanderHouwen Full time

    Our client is seeking a Senior Administrative Assistant with a proven ability to support senior leadership in a dynamic and fast-paced environment. This role requires a highly organized individual who can manage complex schedules, coordinate events, and provide high-level administrative support to senior leaders in Global Sourcing and Technology.This role is...

  • Administrative Assistant

    2 weeks ago

    Boston, United States King & Bishop Full time

    Our Boston-based client, a management consulting firm, is hiring a highly organized and proactive Administrative Assistant to support the daily operations of their busy team. The ideal candidate will play a crucial role in ensuring the smooth operation of the organization. Responsibilities: Cover the reception space: answer phones, greet and assist all...

  • Administrative Assistant

    4 months ago

    Boston, United States Manning Personnel Group, Inc. Full time

    A dynamic biotechnology firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team in Boston, MA! The ideal candidate is a personable, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role within a start-up environment with ample opportunity to...

  • Administrative Assistant

    2 weeks ago

    Boston, United States Manning Personnel Group Inc Full time

    A dynamic biotechnology firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team in Boston, MA! The ideal candidate is a personable, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role within a start-up environment with ample opportunity to...

  • Administrative Assistant

    3 months ago

    Boston, United States Manning Personnel Group, Inc. Full time

    A dynamic biotechnology firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team in Boston, MA! The ideal candidate is a personable, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role within a start-up environment with ample opportunity to...

  • Administrative Assistant

    5 months ago

    Boston, United States Manning Personnel Group, Inc. Full time

    Our client, a dynamic biotechnology firm, is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team! The ideal candidate is a friendly, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role within a start-up environment with ample opportunity to...

  • Administrative Assistant

    7 days ago

    Boston, United States Italian Home for Children Full time

    The Administrative Assistant facilitates the efficient operations of the agency by performing a variety of clerical and administrative tasks. They will serve as the welcoming first point of contact for staff, visitors, vendors, and clients and respond to inquiries via phone, email, and fax. The Administrative Assistant must pay strong attention to detail, be...

  • Administrative Assistant

    2 weeks ago

    Boston, United States Planet Professional Full time

    ***Local candidates only, this is on-site in Boston, MA (longwood medical area)***Up to $28/hr depending on experienceAdministrative AssistantContract: 3+ monthsMust Haves:*Associate’s degree *1+ year of previous related experience (administrative assistant, program coordinator, etc.) required.*Experience with calendar management*Experience ordering...