Administrative Assistance

3 months ago

Harleysville, United States A1 Contracting Inc Full time
Job DescriptionJob Description

ORGANIZATION SUMMARY

Main Street Management is a family-owned real estate management firm located in Harleysville, PA.  We are a close knit team of professionals with decades of experience and a passion for our work.  We work hard and prioritize communication as the key to continue future growth and opportunities.     

POSITION SUMMARY

This position provides administrative support to various departments within the property management division: including but not limited to leasing, property management and accounting.  The main function is to support the supervisors and the departments, which ultimately help the company, as a whole, attain its goal.  We'd like to start at 30 hours per week in office with the ability to grow to a full-time position with benefits.

RESPONSIBILITIES INCLUDE, BUT NOT LIMITED TO:

  • Assist tenants in a courteous, professional and timely manner
  • Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
  • Collect updated tenant information as necessary and distribute appropriately
  • Assist Property Manager as necessary with tenant assistance paperwork
  • Assist the accounting department as directed with tenant account issues
  • Assist the leasing department with scheduling and tenant paperwork
  • Assist the maintenance department with maintenance coordination, scheduling and WO completion
  • Work independently and within a team on special, nonrecurring and ongoing projects
  • Assist in all general administrative duties and other duties as required
  • Prepare forms for specialty leasing deals, open, close and possession notices
  • Prepare court documentation for landlord tenant complaints and evictions
  • Other duties as assigned by Supervisors

 

EXPERIENCE AND EDUCATIONAL REQUIREMENTS

  • High school degree or equivalent
  • 3-5 years office experience in an administrative support position
  • Real estate knowledge preferred
  • Skilled in verbal & written communication, customer service, time management, and decision-making

 

CORE COMPETENCIES

Following are core competencies necessary for success as MSM’s Administrative Assistant:

  • Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn Appfolio and additional real estate management software
  • Team player and works well and professionally with all levels of the organization and external contacts
  • Ability to organize and manage multiple projects
  • Strong attention to detail and personal initiative
  • Ability to produce error-free work and to adapt quickly to new work assignments and situations
  • Reliable, on-time attendance
  • Excellent organizational and planning capabilities
  • We are looking for our Donna (Suits reference) - is that you?  Apply now

While this is intended to be an accurate reflection of the current position, management reserves the right to revise the position, or to require additional duties as they arise.

Interested candidates are encouraged to submit a resume and cover letter outlining their qualifications and interest in the position. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Company DescriptionA1 Contracting is small family owned construction and real estate company that operates in the Philadelphia suburbs. We are a close knit team of professionals with decades of experience and a passion for our work. We prioritize communication as the key to growing our company and we are interested in hiring individuals who are reliable, hard-working and have integrity.Company DescriptionA1 Contracting is small family owned construction and real estate company that operates in the Philadelphia suburbs. We are a close knit team of professionals with decades of experience and a passion for our work. We prioritize communication as the key to growing our company and we are interested in hiring individuals who are reliable, hard-working and have integrity.

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