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Accounting Clerk

2 months ago

Fremont, United States Compass Made Full time
Job DescriptionJob Description

Job Summary

 

The role of the accounts payable and receivables specialist involves providing financial, administrative, and clerical support to the organization. Their role is to complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices. The finance assistance for accounts receivable will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners.

 

Essential AP Functions:

 

·        Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.

·        Reconciling processed work by verifying entries and comparing system reports to balances

·        Maintaining historical records

·        Conducts routine data entry management for accounting records including accounts payable, billing, and accounts receivable.

·        Reviews billing statements, invoices, and similar documents for accuracy; alerts supervisory staff of any discrepancies.

·        Distributes accounting reports as directed.

·        May assist with mail distribution, answering telephones, and other clerical tasks as needed.

·        Performs other related duties as assigned.

·        Paying employees by verifying expense reports and preparing pay checks

·        Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance.

·        Preparing analyses of accounts and producing monthly reports

·        Continuing to improve the payment process.

Essential AR Functions:

 

·        Support the company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts.

·        Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates.

·        Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts.

·        Assist in streamlining and improving the accounts receivable process identifying areas of performance improvement.

·        Exercise integrity and confidentiality in financial reporting, and comply with federal, state, and local financial requirements.

·        Gather and verify invoices for appropriate documentation prior to payment.

·        Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.

·        Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger.

·        Monitor and collect accounts receivable by contacting clients via telephone, email, and mail.

·        Prepare analytical and ratio analysis in relation to A/R for management to gain a better understanding of how collection efforts are progressing.

·        Support other accounting and finance team members.

Minimum Requirements:

 

·        High school diploma or equivalent

·        Understanding basic principles of finance, accounting, and bookkeeping

·        Superb time management and detail

·        Proficiency with Microsoft Office (Excel, Word, Outlook) and Google drive

·        Ability to keep company and partner confidences.

·        Proficient at QuickBooks Online plus one of commonly used accounting ERP systems, such as Oracle, SAP, NetSuite etc.

·        Incredible attention to detail

·        Candidate must be highly organized, detail oriented, personable and a quick learner. 

·        Strong analytical and problem-solving skills

Working Conditions:

 

·       Proximity with co-workers and contact with customers and vendors will require frequent face to face, telephone, and electronic interaction.

Due to the growing demands of Compass Components Inc., this position may be required to participate in other functions outside of the general scope of the job description outlined above. Should this prove to be an issue, please inform your immediate supervisor promptly.

 

EEO Statement: Compass Components (DBA: Compass Made) is an Equal Opportunity Employer and embraces diversity in our employee population. It is the policy of Compass to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status.

Company DescriptionIn Compass Made, a leading contract manufacturing company specializing in the production of high-quality cable, wire harnesses, and electromechanical assemblies. With our unwavering commitment to excellence and extensive industry expertise, we are your trusted partner in delivering top-notch solutions tailored to your specific needs.
At Compass Made, we understand the critical role that reliable and efficient electrical systems play in today’s fast-paced worlds. As a result, we have honed our skills and invested in state-of-the -art manufacturing capabilities to provide our customers with unmatched quality, precision, and timeliness.Company DescriptionIn Compass Made, a leading contract manufacturing company specializing in the production of high-quality cable, wire harnesses, and electromechanical assemblies. With our unwavering commitment to excellence and extensive industry expertise, we are your trusted partner in delivering top-notch solutions tailored to your specific needs.\r
At Compass Made, we understand the critical role that reliable and efficient electrical systems play in today’s fast-paced worlds. As a result, we have honed our skills and invested in state-of-the -art manufacturing capabilities to provide our customers with unmatched quality, precision, and timeliness.