Administrative Facilities Coordinator
4 weeks ago
OPPORTUNITY TO GET INTO A GREAT COMPANY - CORPORATE SETTING
DOWNTOWN - IN OFFICE POSITION - PARKING PAID - $26-28HR - PAID OVERTIME
WILL CONSIDER RECENT COLLEGE GRADUATE WITH SOME OFFICE EXPERIENCE
FACILITIES DEPARTMENT (OIL AND GAS COMPANY EXPERIENCE A PLUS)
STRONG EXCEL SKILLS REQUIRED - ORACLE OR SAP EXPERIENCE A PLUS, ADOBE A PLUS
· Oversee and coordinate space planning initiatives (updating floor plans, desk moves, restacks)
· Coordinate, update and maintain desk location maps for all new employees, existing, employees/non-employees
. Assist Facilities & Office Administration Manager with employee event plans and setup
· Oversee and coordinate all parking garage and metro accounts assignments and costs
· Track and report on monthly expenses for Corporate Facilities P-Card
· Order approved items for employee life events (i.e.: gifts, flowers…) as requested by manager
· Coordinate with Supplier Compliance to establish new vendors and managing purchase orders
· Reconcile vendor invoices for goods/services and initiate payment processing
· Renew yearly City of Houston permits for assembly/gatherings, food dealers, etc.
· Renew yearly USPS caller service and accounts payable PO Box
· Facilitate first day onboarding Office Services portion of new hire orientation
· Education: Bachelor’s degree OR equivalent work experience
· Experience: Administrative Assistant or related experience required.
o Exceptional customer service.
o Detail oriented with effective time management and organizational skills.
o Possess excellent verbal and written communication skills.
o Intermediate to advanced knowledge of MS Office (Word, Excel, Outlook), working knowledge of Adobe Illustrator helpful, and the ability to learn new software and applications is preferred.
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