Intake Customer Service Representative
2 weeks ago
Job Title: Intake Customer Service Representative
Work Hours: 1:00 PM - 9:00 PM
Job Type: Full-time (On-site working only; no remote work is available for this position.)
Job Overview:
We are looking for a dedicated and detail-oriented Intake Customer Service Representative with a strong background in customer service to join our team. The successful candidate will be the first point of contact for our candidates, managing the intake process efficiently and ensuring a positive experience. This role requires excellent communication skills, attention to detail, and the ability to work independently during the afternoon and evening shifts.
Key Responsibilities:
- Candidate Engagement: Serve as the initial contact for candidates, answering inquiries, and providing information about the recruitment process and services offered.
- Cold Calling: Proactively reach out to potential candidates through cold calling to introduce them to job opportunities and gather essential information.
- Data Collection: Accurately collect and document candidate information, ensuring all required forms and documentation are completed.
- Record Management: Enter and maintain candidate information in our database, ensuring records are up-to-date and accurate.
- Appointment Scheduling: Coordinate and manage candidate appointments, ensuring proper follow-up and communication.
- Issue Resolution: Address candidate concerns and resolve issues in a timely manner, escalating complex issues when necessary.
- Collaboration: Work closely with other departments to streamline the intake process and ensure a smooth transition for candidates.
- Compliance: Ensure all candidate interactions and data handling comply with company policies and legal regulations.
- Reporting: Generate reports on intake activities, candidate interactions, and any issues or concerns.
Qualifications:
- Education: Associate’s degree in a relevant field such as Business Administration, Healthcare, or Social Services.(Required)
- Experience: Minimum of 2 years of experience in a customer service role, ideally within a client-facing environment.
- Skills:
- Strong verbal and written communication skills.
- Excellent organizational and time-management abilities.
- Proficient in data entry and computer systems (experience with CRM software is a plus).
- Ability to work independently, particularly during the 1-9 PM shift.
- High level of empathy, professionalism, and customer service skills.
- Strong problem-solving skills and attention to detail.
- Experience with cold calling and outbound communication strategies.
Working Conditions:
- Schedule: 1:00 PM - 9:00 PM or 2:00PM - 10 PM, Monday through Friday
- Work Environment: On-site working only; no remote work is available for this position.
Compensation and Benefits:
- Comprehensive health, dental, and vision insurance.
- Paid time off, including holidays.
- Opportunities for professional growth and career development.
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