Administrative Assistant to the Grand Secretary

2 weeks ago

Cockeysville, United States Maryland Masonic Homes Full time

The Grand Lodge of Maryland located in Cockeysville, MD has an immediate opening for a Full-time hourly Administrative Assistant to the Grand Secretary.. This position is required to work 35 hours per week in the office. This position will repot to the Grand Secretary. Candidates must have previous experience as a Administrative Assistant.

Must have excellent organization, communication, customer service skills. Must be proficient with MS Office. Candidates must submit a resume' to be considered for this position.

Essential Duties/Major Accountabilities:

  • Responsible for assisting the Grand Secretary with performing his duties.
  • Fully responsible for maintaining and updating the Grand Lodge Website.
  • Responsible for making travel arrangements for the Grand Lodge Officers as required.
  • Responsible for creating the "Blue Book".
  • Must be proficient in MS Software (Word, Excel, Outlook, PowerPoint, etc...)
  • Responsible for transcribing and producing the Annual Proceedings of the Grand Lodge.
  • Assist with other applications involving the publication and printing process as required.
  • Produce and procure certificates and other printing projects as required.
  • Responsible for serving as a secondary contact to the Grand Secretary for inquiries from other Masonic jurisdictions and bodies.
  • Must possess excellent customer service, communication and organization skills.
  • Will serve as a backup for answering incoming phone calls to the Grand Lodge Office during vacations, meal breaks and when other team members are occupied with callers
  • Responsible for maintaining office supply inventory and ordering office supplies.
  • Effectively communicate via verbally or by email with the Grand Secretary regarding all facility issues/concerns.
  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Minimum Required Qualifications:
  • High School Education required. AA Degree in Business preferred.
Additional Knowledge, Skills and Abilities:
  • Must be able to read, write, speak, and understand the English language.
  • Must possess the ability to deal tactfully with personnel, visitors and the general public.
  • Must possess the ability and knowledge to operate basic office equipment; copy machine telephone equipment, main telephone console, calculator, fax machine, computer skills, proficiency with Microsoft Office suite and ability to navigate the internet.
  • Must possess and demonstrate thorough knowledge of the principles of office protocol and modern office procedures.
  • Must possess a good knowledge of purchasing and inventory controls, ability to understand and interpret rules and regulations, policies and procedures, ability to maintain effective working relationships with others.
  • Must present a neat clean appearance.
  • Must have patience, tact and cheerful disposition and enthusiasm, as well as the willingness to handle difficult clients.
  • Must be willing to seek out new methods and principles and be willing to incorporate them into the office environment.

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