Scheduling and Office Manager
4 weeks ago
SCHEDULING AND OFFICE MANAGER
Cammisa Markel PLLC is a renowned New York-based business immigration law firm, located in downtown Manhattan. You would be joining a team of friendly staff and working in a beautiful loft-like office that has ceiling high windows and is filled with sunlight
The Scheduling and Office Manager is an integral part of how we support our clients through maintaining highly personalized service and ensuring the smooth day to day running of our firm’s daily operations.
Key Job Duties and Responsibilities:
- Calendar management for 2-3 Attorney’s calendars and scheduling their client meetings, the firm’s calendar, including but not limited to, scheduling weekly Team Meetings and internal employee meetings when needed.
- Analyzing the firms’ schedule capacity vs demand in consultations. Then prioritizing consultations based on their importance, urgency and impact on the firm’s goals.
- Communicating schedule changes and updates to clients, team members and management.
- Client document management and delicate handling of confidential client information.
- Preparing brief, yet high level summaries of client background information for the Attorney, prior to each client consultation.
- Manage, monitor and respond to phone and email inquiries and follow up on any open or unresolved email inquiries.
- Ensure all consultation fee payments have been requested and received prior to the client’s consultation.
- Management of receiving USCIS notices via mail, ensuring notices are scanned and saved in client’s digital and physical file.
- Management of the office, always cultivating a pleasant, clean, tidy and well-functioning work environment.
- Meet and greet clients, always giving a nurturing and positive experience, including but not limited to, offering clients beverages and refreshments.
- Maintain office supplies, including but not limited printer toner, paper and stationary inventory.
Requirements:
- Experience with complex scheduling, office administration or an executive assistant role.
- Proficient understanding of Microsoft Office (Word, Excel, Powerpoint) and Google Workspace (Calendar, Google Meet, Contacts, Sheets). Knowledge of CRM’s and CRM implementation and tech savviness a major plus.
- Working knowledge of Zoom and Google Meet video conferencing software.
- Skilled in time management to effectively manage multiple tasks and calendars.
- Flexible and responsive to changes in schedules and priorities.
- Excellent written and verbal communication skills.
- Will be required to be in the office five days and have flexibility with hours.
If interested, please send an email to: jobs@cammisamarkel.com. In your subject line please detail the following: “Scheduling and Office Manager” and please also detail the answer to the following question: Which Australian music artist has been nominated for 9 Grammy music awards and which city are they from?”
In the body of your email explain:
1. Why you are interested in the position;
2. Why you think you might be a good fit;
3. List of 3 favorite foods and why; and
4. Please remember to attach your up-to-date resume.
Company DescriptionWe are a boutique business Immigration Law Firm based in the heart of lower Manhattan, dedicated to providing top-tier legal services to a diverse global clientele. Our firm prides itself on its commitment to excellence, innovation, and delivering unparalleled service to our clients. With a team of dedicated professionals, we strive to stay at the forefront of the industry, aiming to leverage technology and progressive approaches to provide comprehensive legal solutions. Join our dynamic team and be a part of our mission to make our clients feel genuinely cared for as they navigate the complexities of the immigration process. Our clients include businesses and their respective employees in the fields of: fashion; technology; advertising; hospitality; finance; property development and construction; AI; design; architecture; art and more. We also represent many high-profile clients who are extraordinary in their fields of business, the arts, athletics or sciences. Our clients are the lifeblood of our business, not only because they are our clients but because they are fun, interesting, engaging and make our everyday work alongside our awesome staff, thoroughly enjoyable and rewarding.Company DescriptionCammisa Markel PLLC is a boutique immigration law firm in downtown Manhattan that is passionate about leading our individual and corporate clients through the often challenging immigration process and making them feel well taken care of along the way. The firm has a sophisticated and dynamic clientele include technology companies, financial services firms, world renowned advertising and design agencies, media and entertainment firms, luxury fashion labels, high-end hotels and restaurants as well individuals working in those industries. With an Australian-born founder and principal, the firm is known for its successful work on behalf of Australian foreign nationals. However, it represents clients from every country.
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