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Bookkeeper/Administrative Assistant

4 months ago

Roseburg, United States On the Spot Business Services Full time
Job DescriptionJob Description

Position Summary:

As a Bookkeeping Services Administrative Assistant, you will play a crucial role in maintaining our clients’ financial records, ensuring smooth operations, and supporting our bookkeeping team. Your attention to detail, strong organizational skills, and ability to multitask will contribute to our clients’ success.

Responsibilities:

  • Data Entry and Record Keeping:
    • Accurately input financial transactions into accounting software.
    • Maintain organized records of invoices, receipts, and expenses.
    • Assist with reconciling bank statements.
    • Process payroll.
  • Client Communication:
    • Respond promptly to client inquiries via email or phone.
    • Schedule client meetings and follow-ups.
    • Coordinate with clients to collect necessary documents.
  • Administrative Support:
    • Manage calendars and appointments for the bookkeeping team.
    • Prepare and proofread reports, spreadsheets, and correspondence.
    • Assist with general office tasks (filing, scanning, etc.).
  • Collaboration:
    • Work closely with bookkeepers to ensure accurate data entry.
    • Collaborate with other administrative staff to streamline processes.
    • Contribute to a positive and supportive team environment.

Qualifications:

  • Education and Experience:
    • High school diploma or equivalent (associate’s degree preferred).
    • Previous experience in administrative roles or bookkeeping services is a plus.
  • Skills:
    • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
    • Strong attention to detail and organizational abilities.
    • Excellent communication skills (both written and verbal).
    • Familiarity with accounting software (QuickBooks, Xero, etc.) is desirable.
  • Attributes:
    • Reliable, punctual, and self-motivated.
    • Ability to handle confidential information with discretion.
    • Problem-solving mindset and willingness to learn.