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Office Clerk Assistant

1 month ago

Carmel, United States Horan Lloyd Full time
Job DescriptionJob Description

Office Clerk & Assistant/Office Administration.  Applicants should be comfortable using Microsoft Office 365 (Word and Excel), Adobe, and comfortable learning other software applications and electronic filing systems. Applicants should be highly organized, detail oriented, with good verbal skills and able to work independently and as part of a team.

Responsibilities include:

·         Copying, scanning documents and uploading documents to firm’s cloud document storage (Dropbox and LexWorkplace) and other clerical tasks as needed to support attorneys and secretarial and paralegal staff

·         Reviewing hard copy client files, scanning, and uploading to Dropbox as needed to close client matters

·         Preparing correspondence to clients as needed to close client matters

·         Moving documents from the firm’s Cloud document management system to Dropbox

·         Maintaining lists closed client matters and uploaded client documents.

·         Undertaking conflict checks and preparing engagement agreements for new clients

·         Opening new client matter in Cloud client management and document management systems.

·         Inputting attorney billing into online billing system

·         Answering phones when needed and picking up client voicemail and transmitting to attorney and staff

·         Ordering supplies

·         Opening the office (including making coffee), collecting mail and newspapers, taking mail to Carmel Post Office

·         Showing clients to conference rooms

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