Financial and Operations Coordinator

1 week ago

Washington, United States FUND FOR CONSTITUTIONAL GOVERNMENT Full time
Job DescriptionJob Description The role of the Financial and Operations Coordinator is to oversee the financial and operational systems, processes, and administration to support FCG's mission. The main role of this position is to ensure that the organization's financial and human resources operations are functioning smoothly and efficiently. This individual will work closely with the Deputy Director, Executive Director, board of directors, project directors, and other staff members to identify and pursue the most effective financial, operational, and human resource strategies for the continued growth and success of the organization.

Employment Type Full-time, exempt position with a 40-hour standard work week, including at least two work days a week on-site at FCG’s offices. 

Compensation and Benefits

Annual salary of $85,000. Benefits package includes 100% employer-paid health, dental, vision, and long-term disability insurance; tax-deferred individual retirement account with a 5% employer contribution after 3 months of employment; monthly cell phone reimbursement of $50; annual professional development budget of $1,500; paid maternity and parental leave; and annual paid vacation (15 days), sick leave (7 days), paid holidays (13), and personal days (3). 

Responsibilities


Human Resources, Internal Operations and Administration 60%

  • Payroll: Oversee the bimonthly payroll process for all employees, keeping online platforms updated and ensuring payroll is run accurately and compliant with federal, state, and local laws. Maintain and update payroll records, including salary adjustments, overtime, and other pay-related changes. Address payroll inquiries and discrepancies and resolve any payroll-related issues promptly.
·        Benefits: Manage employee benefits programs, including health insurance, retirement plans, leave policies, and other employee benefits.  Lead open enrollment and assist with the administration of benefits-related inquiries and changes. Support updates of personnel handbook and HR-related policies and processes.·        Onboarding: Manage onboarding and offboarding of all employees in conjunction with project managers, including state tax registrations if needed, new hire documentation, communicating available benefits, and providing training around timesheets and reimbursements requests. Regularly update and manage onboarding materials, orientation guides, and training programs. Manage and update external recruitment resources and job boards.·        Insurances: Manage organizational insurances, such as directors and officers, general liability, and workers' compensation insurance policies. ·       Contracts: Edit and review employment and outside vendors' agreements and contracts. ·       Propose and implement improvements or modifications for standard operating procedures and vendors related to HR processes. 

Bookkeeping and Financial Operations 30%

·       Bookkeeping: Manage cash receipting, including but not limited to receipting for checks, ACH, wire transfers, and other forms of deposits into our bank accounts; posting the income to the correct project and income categories. Ensure proper coding of monthly expenses for organization and all projects; and that invoices are submitted, categorized and paid. Collaborate with the Deputy Director and outside accountant on monthly and annual closeout to meet deadlines for projects. ·       Manage payment disbursement processes, including staff reimbursements and per diem, vendor, and consultant contracts and payments. ·       Financial reporting: Collaborate with Deputy Director and project directors to ensure the accuracy of financial reporting and account reconciliations, including generating monthly, quarterly, annual, and grant-specific financial reporting materials, such as cash-flows, spending reports, and year-end projections. Assist with annual audit activities. ·       Records management: Organize and maintain an online filing system. Keep organized and complete filing records of employee files, contracts, receipts, deposits, and check payments, as well as any other required documentation for restricted income. Development and Programmatic 5%

·       Assist the Executive Director and Deputy Director with communicating with project directors, employees, vendors, and outside contacts and scheduling.

·       Assist the Deputy Director with organizing and coordinating organizational events and staff education.

·       Respond to requests for information from program staff and organizations seeking fiscal sponsorship.

Board Management 5%

·       Assist the Deputy Director with the organization and coordination of board meetings, retreats, strategic planning sessions, and board committee meetings, including preparation of financial and operational reporting materials. ·       Record and edit minutes of board meetings and other organizational meetings. 

Job Requirements

Three to five years combined experience in human resources, bookkeeping and/or administrative support, with at least one-year bookkeeping experience

Experience and proficiency with payroll and bookkeeping/accounting software, preferably ADP and QuickBooks

Proficient in MS Office and Google Office tools

Strong attention to detail, ability to juggle multiple projects simultaneously

Ability to maintain appropriate discretion regarding sensitive employee and organizational information

Basic understanding of nonprofit financial and legal environments and willingness to learn details

Interest and/or experience around the organization’s mission areas

Understanding of fiscal sponsorship models is a plus

Non-profit accounting or public accounting experience is a plus

 

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