Senior Controller

3 weeks ago

Brea, United States Premier Developing Services Inc Full time
Job DescriptionJob Description

 

Premier Developing Services

 

DUTIES & ESSENTIAL JOB FUNCTIONS

  • Develop & implement an accurate system to monitor all paperwork associated with our building projects contracts, change orders, AP/AR, invoicing, etc.
  • Process Payroll, Quarterly reports, W2s and 940 etc., payroll tax deposits.
  • Assist Project Manager with monitoring projects & change orders and making sure that they are on schedule and in budget
  • Make sure all employee files are up-to-date & that new hires complete all necessary paperwork
  • Generate cash flow reports & be responsible for bookkeeping using Quickbooks
  • Generate reports using Microsoft Excel
  • Schedule safety training for the crew and file all appropriate documentation for OSHA compliance
  • Communicate with customers and vendors via email and phone
  • Compile information to enter our building projects in competitions
  • Manage company social media accounts (if this is an area of interest)
  • Prioritize work and manage multiple moving parts successfully
  • Create/Set up files for; customers, vendors, contractors, and employees.
  • Work with Construction Managers to ensure the Customer Statement of Account is accurate.
  • Monthly review the Customer Statement of Account for outstanding balances due and bill customers for any unpaid Change Orders.
  • Routinely review all open POs/PPOs on jobs with Construction Manager/President.
  • Maintain Depreciation/Amortization schedules and verify recurring entries monthly.
  • Consistent with the ARH Accounting Manual and Chart of Accounts, generate accurate financial statements of the Franchise business.
  • Post recurring entries
  • Reconcile balance sheet accounts
  • Create any new accounts as needed.
  • Routinely review financials for accuracy.
  • Close accounting period monthly.
  • Maintain company health insurance/401k information for employees, if applicable.
  • Prepare special reports as requested by President.
  • Compile information for annual tax filings and licenses
  • Compile information for annual general liability and workers compensation insurance audit information.
  • Compile year-end audit material and tax information for outside accountants.
  • Work with Vendors and Project Managers to resolve pricing differences on invoices and resolve any expense that does not have a Purchase Order.
  • Perform all banking functions.
  • Process all Accounts Payable.
  • Input new vendor information into Accounts payable module per the completed New Vendor Package. This includes ensuring the vendor has submitted a W-9 form and current Certificate(s) of Insurance with the appropriate limits.
  • Maintain certificates of insurance for General Liability and Workers Compensation annual audit.
  • Ensure that all invoices and purchase orders are approved by appropriate personnel before being processed for payment.
  • Print and assemble all checks with appropriate back up (invoices) and lien releases to be signed.
  • Review subcontractor agreements and insurance expiration dates before releasing checks.
  • Obtain appropriate Lien Release paperwork from the vendor prior to releasing checks.
  • Verify Vendor Federal ID/social security numbers for printing 1099's at year end.

 

QUALIFICATIONS

  • Bachelor’s degree in accounting, finance, math or related field.
  • Previous Construction knowledge is required.
  • Excellent project management, analytical, interpersonal, oral and written communication skills.Ability to thrive in a dynamic team environment.
  • Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude.
  • Dedicated to superior client service.
  • Strong organizational and analytical skills with fanatical attention to detail.
  • Proficiency in various computer programs and Microsoft Office software programs.
  • Attention details & has good follow through
  • Experience working in an administrative position in a construction office
  • Computer savvy and proficient in Microsoft Office products
  • Knowledge of bookkeeping and financial reports
  • Committed to professional development

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