Accounts Payable Specialist

3 weeks ago


Knoxville, United States StaffSource Full time
Job DescriptionJob Description

Accounts Payable Specialist Job Description

Serves as a member of the Accounting/Credit/Finance Team with primary responsibilities focused on Accounts Payable processing, related reconciliations, and document organization and filing

Key Roles & Responsibilities

  • Checks, codes, and approves invoices/vouchers and expense reports for payment
  • Assists in preparing accounts payable checks & ACH’s on a weekly basis
  • Ensures early payment discounts are taken, where applicable
  • Assists with printing all accounts payable reports and maintaining all accounts payable files
  • Reconciles monthly Accounts Payable statements received from vendors and ensures prompt payment of any outstanding invoices
  • Answers all vendor inquiries received via email or phone
  • Serves as an internal control screen (one of several) for any potential vendor fraud or vendor impersonation schemes
  • Assists with new vendor setup, including credit application completion, resale certificates, and Form W-9’s
  • Reviews and processes all Visa and other credit card and fuel card uploads monthly
  • Assists with the management of various fuel card programs
  • Assists in obtaining and maintaining all company vehicle registrations, as needed
  • Assists in preparing year-end 1099 forms, ensuring vendor information is properly maintained throughout the year
  • Prepares quarterly United Way reports, as needed
  • Assists with other Accounting-related tasks, as needed, including but not limited to: Balance Sheet reconciliations, Rental Purchase Option conversion calculations, monthly Journal Entries, etc.
  • Performs other recurring duties as assigned, including ad hoc projects and analysis

Education & Other Requirements

  • High school diploma, general education degree (“GED”), or equivalent experience required
  • College degree in business-related field or previous experience working in an Accounting/Finance department and/or previous Accounts Payable experience strongly preferred
  • Strong computer skills, including Microsoft Office (Excel and Word), and ability to quickly pick up on role-relevant computer applications and systems. Main computer system utilized in this role is the Company’s General Ledger & Accounts Payable Coding System
  • Strong verbal (in particular over the phone), written, and analytical skills
  • Detail oriented team player, with excellent organizational skills


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