Administration Assistant

2 weeks ago

Gilroy, United States Infinity Staffing Full time
Job DescriptionJob Description

Job Title: Office Personnel

Location: Castroville, CA

Job Type: Full-Time

Reports To: Office Manager

 

 

Job Description:

As Office Personnel, you will play a crucial role in maintaining the efficient and organized operation of our office. You will be responsible for various administrative and clerical tasks that are essential to the company's daily operations, ensuring a productive and professional work environment.

 

Key Responsibilities:

 

Administrative Support:

  • Provide general administrative support to the office, including data entry, document preparation, and record-keeping.
  • Assist with scheduling meetings and appointments for team members.
  • Manage office supplies and inventory, and order additional supplies when needed.

Customer Support:

  • Serve as a point of contact for customer inquiries, providing information and assistance in a professional and friendly manner.
  • Assist with processing customer orders, returns, and exchanges.
  • Collaborate with other departments to address customer issues and ensure timely resolution.

Communication:

  • Answer and direct phone calls and emails to the appropriate personnel.
  • Communicate with customers, suppliers, and team members to facilitate effective and timely information flow.
  • Handle incoming and outgoing mail and packages.

Data Management:

  • Maintain and organize electronic and paper files, records, and documents.
  • Input and update data in the company's database or CRM system.
  • Generate reports and summaries as needed.

Office Organization:

  • Keep the office space tidy and organized.
  • Coordinate office maintenance and repairs as necessary.
  • Assist in planning and organizing company events or meetings.

Qualifications:

  • High school diploma or equivalent; additional office administration or related education is a plus.
  • Previous experience in accounting.
  • Previous experience in an administrative or office support role is required.
  • Proficiency in using office software and equipment, including Microsoft Office (Word, Excel, Outlook) and general office equipment.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Attention to detail and the ability to prioritize tasks.
  • Customer-oriented with a professional and friendly demeanor.
  • Basic knowledge of workplace ethics and confidentiality.

Benefits:

Once converted over to client- Client offers competitive compensation and benefits, including health insurance, retirement plans, and opportunities for professional development. They value diversity and inclusivity in our workforce and encourage applications from candidates of all backgrounds.

Company DescriptionInfinity Staffing is a family owned organization whose mission is to provide "Service with a Smile".
Our vision is to maintain a strong foundation in an ever changing and evolving marketplace through solid relationships with our clients and candidates. Our number one priority and commitment is to provide a service which enables our clients to attract and retain the very best people available, and our candidates to fulfill their career potential.
We are committed to stand out among our competitors and be the one and only choice for staffing solutions. We approach all client projects to the highest ethical and professional levelCompany DescriptionInfinity Staffing is a family owned organization whose mission is to provide "Service with a Smile". \r
Our vision is to maintain a strong foundation in an ever changing and evolving marketplace through solid relationships with our clients and candidates. Our number one priority and commitment is to provide a service which enables our clients to attract and retain the very best people available, and our candidates to fulfill their career potential. \r
We are committed to stand out among our competitors and be the one and only choice for staffing solutions. We approach all client projects to the highest ethical and professional level

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