Administrative Assistant

1 month ago

Rolla, United States Royal Home Properties Full time
Job DescriptionJob Description

 

Position Overview: We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will have excellent organizational and communication skills, the ability to multitask, and a friendly, professional demeanor. This role will support various administrative functions to ensure smooth operations and high-quality client service in both real estate and property management activities.

Key Responsibilities:

  • Client Communication: Serve as the first point of contact for clients via phone, email, and in-person visits. Ensure all inquiries are handled promptly and professionally.
  • Document Management: Prepare, review, and organize real estate and property management documents, contracts, and agreements. Ensure all documents are accurately completed and filed.
  • Marketing Support: Assist in creating and distributing marketing materials, including flyers, brochures, social media posts, and email campaigns. Maintain and update the company's website and social media accounts.
  • Transaction Coordination: Support the agent in managing the transaction process from contract to close. Communicate with clients, lenders, inspectors, and other parties involved in the transaction to ensure all deadlines are met.
  • Property Management: Assist in managing property listings, tenant communications, maintenance requests, and lease agreements. Coordinate property inspections and manage tenant applications, including background checks. Be proficient with property management software and bookkeeping.
  • QuickBooks Management: Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and generating financial reports. Ensure accurate and timely financial record-keeping.
  • Office Management: Maintain an organized office environment. Order office supplies, handle mail and deliveries, and ensure office equipment is in working order.
  • Client Relationship Management: Update and maintain the client database. Assist in managing client appreciation events, follow-up communications, and referral programs.
  • Additional Duties: Perform other administrative tasks and projects as assigned to support the agent and enhance client satisfaction.

Qualifications:

  • High school diploma or equivalent required; property management experience preferred.
  • Previous experience in a real estate office, property management, or administrative role is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Canva, Rentec Direct) and experience with real estate software (e.g., MLS, CRM systems) is desirable.
  • Experience with QuickBooks and property management software for bookkeeping and financial management.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential information with discretion.
  • Positive attitude and ability to work independently and as part of a team.
  • Strong problem-solving skills and ability to manage multiple priorities.

Benefits:

  • Competitive salary based on experience.
  • Opportunities for professional development and growth within the company.
  • Friendly and supportive work environment.
  • Flexible work hours with the potential for remote work.
Company DescriptionA dynamic and growing real estate business in Rolla, MO. We are committed to providing exceptional service to our clients, whether they are buying, selling, or investing in properties. As a solo agent with a passion for helping others, I strive to maintain a professional yet warm and personable approach in all client interactions. Additionally, Royal Home Properties offers comprehensive property management services to property owners and investors.Company DescriptionA dynamic and growing real estate business in Rolla, MO. We are committed to providing exceptional service to our clients, whether they are buying, selling, or investing in properties. As a solo agent with a passion for helping others, I strive to maintain a professional yet warm and personable approach in all client interactions. Additionally, Royal Home Properties offers comprehensive property management services to property owners and investors.

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