Procurement Specialist
3 weeks ago
Reporting to the Assistant Director of Accounts Payable / Procurement, the Procurement Specialist will ensure all purchasing promotes the Research Foundation’s mission, vision , and values. Maintain compliance with policies and procedures of RFSUNY, Funding Agencies, and regulatory agencies. Provide support to researchers and their support teams. Act as an intermediary between the supplier/vendor and the researcher. Execute purchasing responsibilities (requisitions and purchase orders) promptly, efficiently, and cost-effectively, following institutional/federal/state/city and sponsor policies. Work closely with sales representatives to utilize and implement any automated or semi-automated procurement processes; Utilize existing RF and State contracts when available and/or establish new contracts with preferential pricing proposals; Utilization of alternative suppliers/commodity as circumstances dictate through comparative searching methods; Identify best prices for all goods/services; Research and resolve all purchasing concerns, needs, and discrepancies. Create/maintain and update the supplier file; Reconcile corporate purchasing card statements; Analyze purchasing monitoring reports and take corrective action as needed; Respond to Internal Revenue Service’s (IRS) Notices; Ensure the bidding process is complete when applicable, including the sufficient number of quotes, the Request for Quotations (RFQ) and the request for Proposals (RFP) are in place. Working with the Assistant Director and Executive Director on special assignments; Assisting in training campus researchers and staff.
Required Qualifications:
Bachelor's degree or equivalent in education and experience; Demonstrated knowledge of Procurement policies; Strong math, analytical, organizational and communication skills; Detail oriented team player possessing negotiation skills and the ability to work independently; Strong interpersonal skills; ability to interact/work with a diverse number of people. Proficient in Microsoft Suite, Adobe and Teams/Zoom.
Preferred Qualifications:
Certified Purchasing Professional (CPP) Certification; Demonstrated knowledge of Accounts Payable and Supply Chain processes; Implementation of automated systems and training stakeholders; Experience procuring goods/services for an Academic Medical Center / College or Institution of Higher Education. Knowledge of Oracle and e-Procurement systems.
Company DescriptionSUNY Downstate is one of the nation's leading urban medical centers and comprises a College of Medicine, School of Health Professions, College of Nursing, School of Graduate Studies, School of Public Health, and University Hospital of Brooklyn.Company DescriptionSUNY Downstate is one of the nation's leading urban medical centers and comprises a College of Medicine, School of Health Professions, College of Nursing, School of Graduate Studies, School of Public Health, and University Hospital of Brooklyn.-
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