Executive Personal Assistant
3 weeks ago
JOB OVERVIEW
Executive Personal Assistant to Founder & CEO, Content Creator
In this role, you provide invaluable assistance to the CEO and liaison with the daily operations of their entertainment company You are responsible for general administrative tasks like managing personal and professional schedules, making travel arrangements, and overseeing general correspondence. You promptly respond to phone messages and emails, serving as a liaison for personal and professional contacts.
Attention to detail is crucial as you maintain financial records, complete data entry, take meeting notes, and oversee multiple YouTube projects at once. You take on other administrative duties as directed and proactively look for ways to support the CEO, doing what you can to optimize their free time.
RESPONSIBILITIES & DUTIES
- Act as the first point of contact for emails and phone calls
- Monitor and manage emails and phone calls, respond and follow-up according
- Draft correspondence such as emails and letters
- Manage calendar, schedule meetings and calls, and provide reminders
- Assist with daily time management
- Conduct research, gather data, and prepare summaries or reports as needed
- Assist in personal tasks and errands, such as shopping, reservation, and household coordination.
- Plan and confirm travel, including flights, accommodations, and ground transportation
- Maintain oversight of residential properties, personal staff, maintenance and repairs as needed
QUALIFICATIONS
- Strong interpersonal skills
- Discretion and Confidentiality
- Comfort with being around family. As content creators, our family is our business.
- Tech-savvy and experience with monday.com, Slack, Google Workspace, iWork Suite, YouTube Studio/Analytics, and primary social media platforms.
- Active listening and good communication skills
- Strong time-management and organizational skills
- Proactive approach to problem-solving and creative thinking
- Flexibility and adaptability
- Ability to multitask and prioritize
REQUIREMENTS
- 3+ years of personal assistant experience
- 1+ years of experience with social media production and content creation, specifically YouTube videos
- Some advanced schooling in finance
- General financial knowledge and understanding including profit and loss (P&L) statements
- Valid Driver’s License
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