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Executive Assistant

3 months ago

Little Falls, United States Techlink Systems Full time $23
Job DescriptionJob Description

Job Title: Executive Assistant
Client: Omnia Partners2 
Location (On-site, Remote, or Hybrid?): Falls, NJ (Onsite)
Contract Duration: Contract until 09/06/2024 (potential contract extension/temp to perm)
Work Hours: 8:30 am - 4:30 pm
Salary: $23.13/hour

Key Responsibilities

  • Providing high-level, high-touch, and confidential administrative support to the VPHR -- including, but not limited to: managing, prioritizing, and addressing inquires to the Vice President from internal/external constituencies; leveraging the Human Resources team by deploying internal/external inquiries to the appropriate team member; scheduling appointments and managing the Vice President’s and Division-wide calendars, and; serving as the primary point of contact for administrative staff matters.
  • Coordinating and leading the development and management of the Division’s budget (using Adaptive Insights), as well as, maintaining control of the Division budget.
  • Primary responsibility for processing finance/accounts payable transactions (Workday) for the Division (on a timely and accurate basis).  
  • Leading and providing administrative and analytical support for special projects related to Division and University-wide operations.
  • Independently collecting data from internal/external sources, manipulating/analyzing large sets of data and preparing spreadsheets/reports to support Division and University-wide decision-making.
  • Answering the main Human Resources line and responding to inquiries and directing inquiries to the appropriate HR staff member
  • Interacting professionally and collegially with all internal and external constituencies, with the appropriate amount of speed and professional discretion.
  • Preparing technically sound, accurate and timely correspondence, spreadsheets, and PowerPoint presentations.
  • Preparing and updating University organizational charts.
  • Maintaining high confidentiality of all information and interactions with internal/external constituents.
  • Ordering and maintaining office supplies on a timely basis, with an emphasis on cost minimization.

Skills Required 

  • Bachelor's degree from an accredited college or university.
  • Minimum of three years’ experience providing high-level administrative support to an executive.
  • Superior analytical and project management skills.
  • Superior proficiency with the Microsoft Office (Excel, PowerPoint, Visio, and Word).
  • Strong written, verbal, interpersonal, and customer service skills.

Skills Preferred

  • Proficiency with Workday HCM/Finance; Adaptive Insights
  • Advanced Excel skills – formulas, pivot tables, VLOOKUPs.
  • Strong organizational skills with a high level of accuracy, attention to detail, and timeliness.
  • Ability to establish and maintain collegial working relationships with internal and external constituencies.
  • Experience working in a higher education or non-profit human resources unit, or providing human resources consulting services.
  • A tolerance for ambiguity.

Work Experience Required        

  • Minimum of three years experience providing high-level administrative support to an executive.

Education/Training Required    

  • Bachelor's degree from an accredited college or university.
Company DescriptionOverview

TechLink Systems is a national provider of staffing services with offices all over the USA as well as development and support centers globally. We are a MBE (NMSDC), WBE (WBENC), and WOSB certified minority business that has been awarded 2017 TAPFIN Premier Partner, 2016 Manpower Excellence Award, 2016 TAPFIN Elite Partner, are a Known Tier Supplier for Agile 1, and have been ranked as a Top Women and Minority Owned Company since 2004 by several businesses including Philadelphia Business Journal, Diversity Business, Inc 5000, Inc 500, San Francisco Business Times, Diversity2000, and Los Angeles Business Journal.

We serve the contract staffing, direct hire, staff augmentation, recruitment, HR management, and project outsourcing needs of clients nationwide. Striving to create personal relationships with clients, TechLink Systems becomes a virtual extension of clients’ own in-house capabilities to help achieve new levels of growth, productivity, and competitiveness.

We also have national recruiting centers that service our enterprise and MSP/VMS clients. We are a Secret Cleared Facility and our core competencies are Information Technology, Engineering, Customer Service/Call Center, Admin/Clerical, Finance/Accounting, Scientific/Clinical, Sales/Marketing, Legal, Human Resources, Light Industrial (limited), and Professional across a range of industries.

The company’s talented Recruiters and HR Specialists have backgrounds in many cutting-edge, high-performance industries making TechLink Systems an ideal partner for recruitment process outsourcing.

We look forward to our partnership with youCompany DescriptionOverview\r
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TechLink Systems is a national provider of staffing services with offices all over the USA as well as development and support centers globally. We are a MBE (NMSDC), WBE (WBENC), and WOSB certified minority business that has been awarded 2017 TAPFIN Premier Partner, 2016 Manpower Excellence Award, 2016 TAPFIN Elite Partner, are a Known Tier Supplier for Agile 1, and have been ranked as a Top Women and Minority Owned Company since 2004 by several businesses including Philadelphia Business Journal, Diversity Business, Inc 5000, Inc 500, San Francisco Business Times, Diversity2000, and Los Angeles Business Journal. \r
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We serve the contract staffing, direct hire, staff augmentation, recruitment, HR management, and project outsourcing needs of clients nationwide. Striving to create personal relationships with clients, TechLink Systems becomes a virtual extension of clients’ own in-house capabilities to help achieve new levels of growth, productivity, and competitiveness. \r
\r
We also have national recruiting centers that service our enterprise and MSP/VMS clients. We are a Secret Cleared Facility and our core competencies are Information Technology, Engineering, Customer Service/Call Center, Admin/Clerical, Finance/Accounting, Scientific/Clinical, Sales/Marketing, Legal, Human Resources, Light Industrial (limited), and Professional across a range of industries. \r
\r
The company’s talented Recruiters and HR Specialists have backgrounds in many cutting-edge, high-performance industries making TechLink Systems an ideal partner for recruitment process outsourcing. \r
\r
We look forward to our partnership with you