Residential Operations Coordinator

3 weeks ago

Santa Monica, United States Douglas Emmett Full time
Job DescriptionJob Description

Job Summary

The Residential Operations Coordinator will assist the residential property management department with internal reporting, data management and analysis, and general financial oversight. Responsibilities include support, training, and supervision of processes, and shared responsibility for maintaining liaison role with other internal departments. This position also includes assisting Senior Vice President, Director, Regional Manager and other supervisors with various requests as needed. Reasonable or limited use of your vehicle may be required from time to time in connection with visits to local area properties.

Duties & Responsibilities Include:

Daily

  • Assistance with rent payment processing and reporting through our Resident Portal

  • Initiating and tracking change requests and open cases through our MRI system.

  • Interacting with other internal departments including Accounting in connection with various matters

Weekly

  • Prepare and upload all new move in survey emails for the prior week into QB

  • Prepare and research Compression of Time report for Thursday Ops Meeting

  • Assist corporate team with the preparation and review of various internal reports

Monthly

  • Prepare P&L analysis for all properties

  • Prepare re-class requests for all properties

  • Prepare renewal increase worksheets for residential division

 

Quarterly

  • Prepare re-class requests for all invoices for past tenancies >8 years

Yearly

  • Annual Budget

    • Prepare analysis on portfolio expenses

    • Prepare historical occupancy trends to use for revenue

    • Research and identify all in place contracts and any increases

    • Prepare and review budget upload

  • Santa Monica Rent Increases

  • Process and facilitate Santa Monica Rent Control Board payment: Pacific Plaza & Shores

  • RSO Notices and charge uploads

  • Register all LA Rent Control units with HCIDLA- RSO: Barrington Plaza, Boutiques; 555 Barrington (SCEP only)

  • Process and facilitate HCIDLA annual payment

  • Process VRK annual bond compliance payment

  • Annual Security Deposit interest payout and letters to all residents: Barrington Plaza and Boutiques

Ad Hoc

  • Provide on-boarding training support to CM’s, ACM’s, AA’s, UT Managers as needed

  • Facilitate all Grace Hill video training curriculum

Competencies- To perform the job successfully, an individual should demonstrate the following competencies: Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures. Top level excel experience is required.

Problem Solving & Dilemma Management - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Demonstrates group presentation skills.

Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.

Company DescriptionDouglas Emmett operates approximately 18 million square feet of Class A office space and over 5,000 luxury apartment units in nine highly desirable submarkets in Los Angeles County, six of which are located in Los Angeles' Westside - Brentwood, Century City, Santa Monica, Beverly Hills, the Olympic Corridor, and Westwood - and three submarkets in the San Fernando Valley - Sherman Oaks/Encino, Warner Center/Woodland Hills, and Burbank. The Company's Honolulu office portfolio is located in the downtown central business district with multifamily properties in nearby suburban communities.

The Company utilizes the same focused business strategy that was implemented by its founding principals - managing, developing, redeveloping, and acquiring multifamily and commercial real estate in high barrier-to-entry submarkets that exhibit strong economic characteristics such as population and job growth, as well as inherent supply constraints, such as limited developable land due to natural and political barriers. The Company strives to capitalize on the experience of its seasoned management team to create continued value.Company DescriptionDouglas Emmett operates approximately 18 million square feet of Class A office space and over 5,000 luxury apartment units in nine highly desirable submarkets in Los Angeles County, six of which are located in Los Angeles' Westside - Brentwood, Century City, Santa Monica, Beverly Hills, the Olympic Corridor, and Westwood - and three submarkets in the San Fernando Valley - Sherman Oaks/Encino, Warner Center/Woodland Hills, and Burbank. The Company's Honolulu office portfolio is located in the downtown central business district with multifamily properties in nearby suburban communities.\r
\r
The Company utilizes the same focused business strategy that was implemented by its founding principals - managing, developing, redeveloping, and acquiring multifamily and commercial real estate in high barrier-to-entry submarkets that exhibit strong economic characteristics such as population and job growth, as well as inherent supply constraints, such as limited developable land due to natural and political barriers. The Company strives to capitalize on the experience of its seasoned management team to create continued value.

  • Residential Operations Coordinator

    6 days ago

    Santa Monica, United States Douglas Emmett Management, LLC Full time

    The Residential Operations Coordinator will assist the residential property management department with internal reporting, data management and analysis, and general financial oversight. Responsibilities include support, training, and supervision of processes, and shared responsibility for maintaining liaison role with other internal departments. This...

  • Residential Operations Coordinator

    1 week ago

    Santa Monica, United States Douglas Emmett Full time

    Job DescriptionJob DescriptionJob SummaryThe Residential Operations Coordinator will assist the residential property management department with internal reporting, data management and analysis, and general financial oversight. Responsibilities include support, training, and supervision of processes, and shared responsibility for maintaining liaison role with...

  • Talent Operations Coordinator

    1 week ago

    Santa Monica, United States Red Bull Gruppe Full time

    Reporting to the Talent Operations Manager, the Talent Operations Coordinator (TOC) supports the full employee lifecycle from onboarding through off-boarding. The TOC provides balanced execution support to the Talent team, across all North American entities. Your role will serve as the operational backbone of the Talent team, ensuring an excellent employee...

  • Talent Operations Coordinator

    5 days ago

    Santa Monica, United States Red Bull Gruppe Full time

    Reporting Structure: Reporting to the Talent Operations Manager, the Talent Operations Coordinator (TOC) supports the full employee lifecycle from onboarding through off-boarding. Responsibilities: The TOC provides balanced execution support to the Talent team, across all North American entities. Your role will serve as the operational backbone of the Talent...

  • Operations & Event Logistics Coordinator

    3 weeks ago

    Santa Monica, United States Geodis Full time

    GEODIS is one of the world's largest leading Supply Chain Operators! At GEODIS, we create with you an infinite number of career opportunities. As a GEODIAN, you will work hands-on with products from hundreds of customers in different industries - retail, healthcare, technology and more - all within our warehouse distribution centers, located globally. No...

  • Talent Operations Coordinator

    6 days ago

    Santa Monica, United States Red Bull Full time

    Reporting to the Talent Operations Manager, the Talent Operations Coordinator (TOC) supports the full employee lifecyclefrom onboarding through off-boarding. The TOC provides balanced execution support to the Talent team, across all North American entities. Your role will serve as the operational backbone of the Talent team, ensuring an excellent employee...

  • Director of Residential Services

    2 weeks ago

    Santa Cruz, United States Covenant House California Full time

    Under the supervision of the Senior Vice President (SVP), the Director of Residential Services will help to develop and will manage CHC s new Hayward site Transitional House Program (TLP). The DOR supervises the staff, coordinates the programs, and m Director, Residential, Resident, Case Manager, Operations, Staff

  • Coordinator, Clinical Operations, Logistics

    20 hours ago

    Santa Monica, United States TekWissen LLC Full time

    Job DescriptionJob DescriptionOverview: TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. The below job opportunity is with one of our Biotech clients who researches develop and commercializes drugs. The company focuses primarily on antiviral drugs used in the treatment of HIV, hepatitis B, hepatitis...

  • Operations Manager

    4 weeks ago

    Santa Cruz, United States New Life Community Services Full time

    _This is an in-person position at our facility at 707 Fair Ave in Santa Cruz, CA. Please do not inquire if you are looking for remote work._ - The primary hours will normally be Monday, Tuesday, Wednesday and Friday 10 am - 6 pm, with some flexibility required. Thursdays is 11:30 am - 7:30 pm. Due to the role's supervision of 24/7 staffing, it requires...

  • Studio Coordinator

    3 weeks ago

    Santa Monica, United States 24 Seven Talent Full time

    Location: Santa Monica, CADuration: 9 month ContractPay: $32/hrTitle: Studio Coordinator Responsibilities:Operate a wide range of assignments and equipment within the studio.Operate cameras, recording equipment, lighting and recording process successfully and on the highest level, ensure equipment is prepared and ready for recording sessions.Perform the...

  • Residential Door Installer

    6 days ago

    Santa Fe, United States DH Pace Company, Inc. Full time

    Install and/or repair a wide range of residential garage doors and operating systems - Identify opportunities to provide customers with products and services - Tracking and maintaining job related paperwork and submitting in a timely manner - Operati Door, Residential, Installer, Manufacturing

  • RN - Clinical Coordinator

    2 weeks ago

    Santa Monica, United States Providence Health & Services Full time

    Working under the supervision of the Surgery Manager, the RN Specialty Coordinator is a professional Registered Nurse with demonstrated leadership and administrative competence in the operating room, responsible for the coordination of a surgery specialty service-line. The individual in this position represents Saint John's Health Center and the Surgical...

  • RN Specialty Coordinator

    4 weeks ago

    Santa Monica, United States CTTX Health Full time

    Job DescriptionJob DescriptionRN Specialty Coordinator - Permanent PositionCTTX Health is seeking a dedicated and experienced RN Specialty Coordinator to join our team. As the RN Specialty Coordinator, you will play a vital role in coordinating and ensuring the delivery of exceptional patient care in your assigned specialty department.At CTTX Health, we are...

  • Facilities Coordinator

    4 days ago

    Santa Monica, United States Net2source Full time

    Job Title: Facilities Coordinator (10902-1) Location: Allston, MA Duration: 7+ Months (Contract to hire) Shift: M-F: 7AM-4PM Overtime: Yes-as needed/weekends included Description - About the role: In this role, you'll provide the client and the contract customer service and comprehensive administrative services. To be successful in the role, the...

  • Labeling Designer/coordinator

    4 weeks ago

    Santa Monica, United States Fladger Associates Full time

    **Responsibilities**: - Excellent employment opportunity for a Labeling Designer/Coordinator in the Santa Monica, CA area. - We are seeking a highly motivated individual to join our Commercial Labeling Operations team as a Labeling Designer/Coordinator embedded within our Supply Chain Department. - As part of this opportunity, the incumbent will work with...

  • Facilities Coordinator

    5 days ago

    Santa Monica, United States Net2Source Inc. Full time

    Job Title: Facilities Coordinator (10902-1) Location: Allston, MA Duration: 7+ Months (Contract to hire) Shift: M-F: 7AM-4PM Overtime: Yes-as needed/weekends includedDescription - About the role: In this role, you'll provide the client and the contract customer service and comprehensive administrative services. To be successful in the role, the Contract...

  • Facilities Coordinator

    5 days ago

    Santa Monica, United States Net2Source Inc. Full time

    Job Title: Facilities Coordinator (10902-1) Location: Allston, MA Duration: 7+ Months (Contract to hire) Shift: M-F: 7AM-4PM Overtime: Yes-as needed/weekends includedDescription - About the role: In this role, you'll provide the client and the contract customer service and comprehensive administrative services. To be successful in the role, the Contract...

  • Care Coordinator

    3 weeks ago

    Santa Monica, United States CLARE|MATRIX Full time

     Job Title: Care Coordinator (Case Manager)Reports to: Program ManagerAbout CLARE|MATRIX: CLARE|MATRIX is a nonprofit organization providing effective and compassionate treatment, recovery, and prevention services for alcoholism and substance abuse to individuals, families, and the community.Since 1970, CLARE|MATRIX has provided quality substance abuse and...

  • Scheduling, Coordinator

    2 weeks ago

    Santa Monica, United States Game Show Network Full time

    Position: Coordinator, Scheduling Reporting to: Manager, Scheduling Location: Santa Monica, CA Game Show Network's Scheduling & Acquisitions department is looking for a Scheduling Coordinator to join the team. This position will consist of varied projects on an as-needed basis, including but not limited to coordinating with other members of the scheduling...

  • Labeling Project Coordinator

    3 weeks ago

    Santa Monica, United States Planet Pharma Full time

    We are seeking a highly motivated individual to join our Commercial Labeling Operations team as a Labeling Designer/Coordinator embedded within our Supply Chain department. As part of this opportunity, the incumbent will work with functional groups including Regulatory Affairs, Quality Assurance, Marketing, Packaging and Manufacturing to develop requirements...