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Admin Assistant with AR/ AP

2 months ago

Fort Myers, United States Express Employment Professionals Full time $22 - $24
Job DescriptionJob Description

Our client, a leading office furniture company, is seeking a highly organized and efficient Administrative Assistant with strong Accounts Receivable (AR) and Accounts Payable (AP) experience. The ideal candidate will be responsible for providing administrative support, managing financial transactions, and ensuring the smooth operation of daily business activities.

Key Responsibilities:

  • Administrative Support:
  • Provide general administrative support, including answering phones, managing correspondence, and scheduling appointments.
  • Assist with the preparation of reports, presentations, and documents.
  • Maintain and organize office files, records, and supplies.
  • Accounts Receivable (AR):
  • Process customer invoices and payments.
  • Monitor accounts receivable balances and follow up on overdue accounts.
  • Prepare and distribute AR reports to management.
  • Accounts Payable (AP):
  • Process vendor invoices and ensure timely payments.
  • Reconcile AP statements and resolve any discrepancies.
  • Maintain accurate records of all AP transactions.
  • Data Entry and Record Keeping:
  • Enter financial data into accounting software and maintain accurate records.
  • Assist with month-end and year-end financial closing processes.
  • Customer Service:
  • Handle inquiries from customers and vendors regarding billing and payments.
  • Provide excellent customer service and maintain positive relationships with clients and suppliers.
  • Other Duties:
  • Assist with special projects and perform other administrative tasks as needed.

Qualifications:

  • Education:
  • High school diploma or equivalent required; Associate's degree in Business Administration, Accounting, or related field preferred.
  • Experience:
  • 2+ years of experience in an administrative role with AR/AP responsibilities.
  • Experience in the office furniture or related industry is a plus.
  • Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Experience with accounting software (e.g., QuickBooks, SAP).
  • Strong attention to detail and organizational skills.
  • Excellent communication skills, both written and verbal.
  • Ability to multitask and prioritize work in a fast-paced environment.

Benefits:

  • Competitive hourly rate of $23/hr.
  • Health, dental, and vision insurance options.
  • Paid time off and holidays.
  • Opportunity for growth and advancement within the company.

Express Employment Professionals is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees