Executive Assistant to CEO

3 weeks ago

New York, United States Private Label Staffing Full time
Job DescriptionJob Description

**Candidate needs to relocate to West Palm Beach, FL** 

POSITION SUMMARY

We are seeking a highly organized and detail-oriented individual to fill the role of an Executive Assistant. The ideal candidate will be local to Jupiter, FL and occasionally be willing to provide 24/7 support. This position requires a proactive professional who can efficiently manage calendars, inboxes, travel arrangements, events, projects and more. The ideal candidate will thrive in a fast-paced environment, exhibit excellent communication skills, and be adept at handling a wide range of responsibilities while proactively anticipating needs and learning preferences of those they work with regularly.

RESPONSIBILITIES

Calendar and Inbox Management

  • Efficiently manage multiple calendars and inboxes
  • Prioritize and schedule meetings, ensuring optimal use of the Executive’s time.
  • Streamline communication and maintain a well-organized inbox.

Daily Schedule Creation

  • Create, manage, and maintain comprehensive schedules for the Executive, considering priorities and time-sensitive tasks.
  • Provide a clear roadmap for the day, week, and month to best utilize time and forecast what makes the best use of travel

Travel Coordination

  • Handle all aspects of travel arrangements, including flights, accommodations, and ground transportation.
  • Ensure the executive's travel plans align with business objectives and personal preferences.
  • Adapt quickly to changes in travel itineraries and proactively address any issues that may arise.
  • Must be available remotely, 24/7 when the Executive is traveling (50-70% of the time)

Event Management

  • Plan and coordinate various events, including team-building activities and board meetings.
  • Collaborate with internal and external stakeholders to ensure seamless execution of events.
  • Anticipate and address logistical challenges to guarantee successful events.

Office Presence

  • Full time, onsite.
  • Act as a point of contact for colleagues and external partners in the executive's absence.
  • Handle any assigned work from C-Suite staff or as directed by CEO.

QUALIFICATIONS

  • Proven experience as an executive/personal assistant.
  • Exceptional organizational and multitasking abilities.
  • Strong interpersonal and communication skills.
  • Proficient in calendar and inbox management.
  • Flexibility to adapt to changing priorities and travel schedules.
  • Discretion and confidentiality in handling sensitive information.

 

  • Executive Assistant to CEO

    3 weeks ago

    New York, United States Michael Page Full time

    About Our Client A leading financial services firm dedicated to providing exceptional investment solutions to their clients. The team is committed to excellence and innovation in the financial sector, and are seeking a dynamic Executive Assistant to support the CEO. Job Description Manage and maintain the CEO's calendar, including scheduling meetings,...

  • Executive Assistant to CEO

    2 weeks ago

    New York, United States Michael Page Full time

    About Our Client A leading financial services firm dedicated to providing exceptional investment solutions to their clients. The team is committed to excellence and innovation in the financial sector, and are seeking a dynamic Executive Assistant to support the CEO. Job Description Manage and maintain the CEO's calendar, including scheduling meetings,...

  • Executive Assistant to CEO

    3 weeks ago

    New York, New York, United States Michael Page Full time

    About Our Client A leading financial services firm dedicated to providing exceptional investment solutions to their clients. The team is committed to excellence and innovation in the financial sector, and are seeking a dynamic Executive Assistant to support the CEO. Job Description Manage and maintain the CEO's calendar, including scheduling meetings,...

  • Executive Assistant to CEO

    2 weeks ago

    New York, New York, United States Michael Page Full time

    About Our Client A leading financial services firm dedicated to providing exceptional investment solutions to their clients. The team is committed to excellence and innovation in the financial sector, and are seeking a dynamic Executive Assistant to support the CEO. Job Description Manage and maintain the CEO's calendar, including scheduling meetings,...

  • Executive Assistant to the CEO

    4 weeks ago

    New York, United States Harri.com Full time

    About Harri: Harri is the first enterprise-ready workforce management platform built for the services vertical. The services vertical faces the greatest technological challenges that exist within the world of Human Capital Management and we believe they deserve a platform built from the ground up as a result. We have experienced a tremendous amount of...

  • Executive Assistant to the CEO

    2 weeks ago

    New York, United States Harri.com Full time

    About Harri: Harri is the first enterprise-ready workforce management platform built for the services vertical. The services vertical faces the greatest technological challenges that exist within the world of Human Capital Management and we believe they deserve a platform built from the ground up as a result. We have experienced a tremendous amount of...

  • Executive Assistant to the CEO

    4 weeks ago

    New York, United States Meltwater Group Full time

    Description Meltwater is a global leader in media intelligence, providing businesses with insights that drive strategic decision-making. With a presence in over 30 countries, Meltwater helps companies harness the power of data to enhance their brand, manage their reputation, and make informed business choices. We are seeking an experienced and dedicated...

  • Executive Assistant to the CEO

    3 days ago

    New York, United States Meltwater Group Full time

    Description Meltwater is a global leader in media intelligence, providing businesses with insights that drive strategic decision-making. With a presence in over 30 countries, Meltwater helps companies harness the power of data to enhance their brand, manage their reputation, and make informed business choices. We are seeking an experienced and dedicated...

  • Executive Assistant to CEO

    2 weeks ago

    New York, United States W.A.R.M. Inc, Full time

    We All Really Matter (WARM) is a leading, community-based provider of comprehensive services dedicated to the safety and independence of victims of domestic violence. As a rapidly expanding organization serving Upper Manhattan and the Bronx., WARM seeks to hire an experienced LCSW for a newly created supervisor position. **Executive Assistant Position...

  • Executive Assistant to CEO

    6 days ago

    New York, United States Success Academy Full time

    Thanks for your interest in Success Academy! Running the largest, fastest-growing, and highest-performing network of public charter schools in New York City takes a village - families, children, teachers, staff and faculty, advocates and supporters alike. We would love to welcome you to our community! We work tirelessly every day to ensure each child in NYC...

  • Executive Assistant to the CEO

    2 weeks ago

    New York, United States New York Cancer & Blood Specialists Full time

    Job DescriptionJob DescriptionExecutive Assistant to the CEORidge, NYAt New York Cancer & Blood Specialists (NYCBS), we foster an environment where passionate professionals thrive. Our 200+ oncologists, hematologists, and staff across 25 locations are united by a mission: redefining what's possible against cancer and blood disorders. With cutting-edge...

  • Executive Assistant to the CEO

    4 weeks ago

    New York, United States Harri US Full time

    Job DescriptionJob DescriptionAbout Harri:Harri is the first enterprise-ready workforce management platform built for the services vertical. The services vertical faces the greatest technological challenges that exist within the world of Human Capital Management and we believe they deserve a platform built from the ground up as a result. We have experienced...

  • Executive Assistant to the CEO

    2 weeks ago

    New York, United States Harri US Full time

    Job DescriptionJob DescriptionAbout Harri:Harri is the first enterprise-ready workforce management platform built for the services vertical. The services vertical faces the greatest technological challenges that exist within the world of Human Capital Management and we believe they deserve a platform built from the ground up as a result. We have experienced...

  • Executive Assistant to the CEO

    7 days ago

    New York, United States Harri US Full time

    Job DescriptionJob DescriptionAbout Harri:Harri is the first enterprise-ready workforce management platform built for the services vertical. The services vertical faces the greatest technological challenges that exist within the world of Human Capital Management and we believe they deserve a platform built from the ground up as a result. We have experienced...

  • Executive Assistant to The CEO

    4 days ago

    New York, United States CastleOak Securities, L.P. Full time

    CastleOak Securities, L.P. ("CastleOak") is a premier boutique investment bank focused on providing capital markets services to a broad array of corporate, governmental and institutional clients. Headquartered in New York City, the firm specializes in primary and secondary sales and trading of fixed income, equity, and money market securities, as well as...

  • Executive/personal Assistant to CEO

    1 week ago

    New York, United States GemHarvest Full time

    **Executive/Personal Assistant to CEO & Office Manager** **Billion+ Independent Wealth Management Firm** **Midtown Manhattan, New York** **Overview** A dynamic Independent Wealth Management CEO seeks an Executive and Personal Assistant to support office and personal responsibilities. **Highlights** - Serve as an Executive and Personal Assistant to the CEO...

  • Executive Assistant to Founder and CEO

    2 weeks ago

    New York, United States Cover Genius Full time

    **The Company** Our team and products have been recognized with dozens of awards including by the Financial Times which ranked Cover Genius as the #1 fastest-growing company in APAC in 2020. Our diverse team across 20+ countries and many language groups commit itself to diverse cultural programs, in particular “CG Gives” which makes social entrepreneurs...

  • Executive/personal Assistant to CEO

    2 weeks ago

    New York, United States BEAU SECURITY & INVESTIGATIONS INC. Full time

    As an executive assistant, you will perform diverse secretarial duties and administrative functions requiring confidentiality, initiative and sound decision-making for a high profile CEO and his company. You will rely on excellent organizational skills and the ability to effectively handle multiple priorities. You will need to adapt procedures, processes and...

  • Executive Assistant to the CEO

    1 month ago

    New York City, United States Acumen Fund Full time

    Acumen, an international nonprofit working to solve problems of poverty, is looking for an Executive Assistant to serve the CEO. This role is full time, eligible for overtime, a yearly bonus and benefits. The New York office operates under a hybrid model, with three days in the office: Tuesday, Wednesday, and Thursday. Although this role is not "always on"...

  • Executive Assistant to the CEO

    2 weeks ago

    New York City, United States Acumen Fund Full time

    Acumen, an international nonprofit working to solve problems of poverty, is looking for an Executive Assistant to serve the CEO. This role is full time, eligible for overtime, a yearly bonus and benefits. The New York office operates under a hybrid model, with three days in the office: Tuesday, Wednesday, and Thursday. Although this role is not "always on"...