Executive Assistant to the CEO

4 weeks ago

New York, United States Meltwater Group Full time

Description

Meltwater is a global leader in media intelligence, providing businesses with insights that drive strategic decision-making. With a presence in over 30 countries, Meltwater helps companies harness the power of data to enhance their brand, manage their reputation, and make informed business choices.

We are seeking an experienced and dedicated Executive Assistant to provide exceptional support to our Chief Executive Officer in the heart of NYC. As an Executive Assistant, you will play a critical role in ensuring the smooth functioning of our executive office, enabling them to focus on strategic initiatives and high-level responsibilities. As an Executive Assistant based in our NYC office, you will have the opportunity to be part of a forward-thinking team, driving innovation and contributing to the success of a leading global SaaS company.

What you'll do

* Manage the CEO's complex and dynamic calendar, scheduling meetings, appointments, and travel arrangements efficiently to maximize their productivity and time.
* Develop positive relationships and facilitate effective communication and collaboration across global internal teams, external partners, and stakeholders, serving as a central point of contact.
* Prepare and coordinate agendas and materials for meetings, presentations, and off-sites, ensuring the CEO is well-prepared and equipped.
* Handle incoming communications, including emails and phone calls with professionalism and discretion. Draft and proofread correspondence, reports and other documents as needed.
* Take detailed notes during executive meetings, capturing key discussions, action items and decisions and distribute them to relevant stakeholders
* Arrange all travel arrangements, including flights, accommodations, ground transportation, and itineraries for executives and visiting clients or partners.
* Experience in thoughtfully organizing and coordinating company events, conferences, external and internal meetings, and executive retreats.
* Collaborate with cross-functional teams and prioritize incoming tasks, projects, and requests, delegating when necessary to appropriate team members and contributing your expertise to achieve project objectives.
* Perform ad hoc tasks and special projects as assigned by the CEO, contributing to the overall success of the organization.
* Working in our NYC office 3-5 days per week, or when the CEO or the executive team is present.

What You'll Bring

* Minimum of 5 years of experience as an executive assistant supporting C-level executives, preferably within a fast-paced, technology-driven environment.
* Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines simultaneously, while prioritizing effectively.
* Demonstrated ability to handle confidential and sensitive information with integrity and maintain a high level of professionalism.
* A proactive and results driven individual with strong written and verbal communication skills, exhibiting professionalism and discretion in all interactions.
* Proficiency in using productivity tools and software, such as Microsoft Office Suite, Google Workspace, and calendar management platforms.
* Independent with a positive attitude, strong interpersonal skills, and a high degree of adaptability and resilience in a dynamic and team-oriented work environment
* Proven problem-solving skills, with the ability to think critically, take initiative and adapt to changing priorities and deadlines.
* Collaborative at core, and actively seeking out feedback and new opinions
* Comfortable working in an agile and truly global team environment
* Ability to work when needed during off hours to support the CEO and other executives, as needed.

What We'll Give You

* Competitive compensation - Base Salary of $117K-$150K USD per year + quarterly bonus [subject to the terms of the applicable bonus plan].
* Flexible paid time off & generous leave policies
* Excellent medical, dental, and vision options
* 401(k) matching, life insurance, commuter benefits, and parental leave plans
* Collaborative, transparent and fun loving office culture
* Accelerated professional development and growth programs

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