Executive Assistant

3 weeks ago

Carrollton, United States Tao Motor Inc Full time
Job DescriptionJob DescriptionSalary: starting $45,000 per year, depending on experience

Job Description: Executive Assistant to the Vice President of Sales


Overview:


We are currently seeking an organized, professional, and dynamic Executive Assistant to provide comprehensive support to the Vice President of Sales at our company. This critical role demands a highly motivated individual who is adept at managing a wide range of administrative and executive tasks. The ideal candidate will have a proven track record of effectively handling confidential information, supporting senior executives, and facilitating the smooth operation of the Sales department.


Key Responsibilities:

  • Administrative Support: Manage the Vice President’s calendar, including scheduling meetings, coordinating travel arrangements, and ensuring efficient time management.
  • Communication Management: Serve as the primary point of contact for internal and external communications on behalf of the Vice President, including drafting correspondence, emails, presentations, and reports.
  • Meeting Coordination: Organize and facilitate meetings, including preparing agendas, distributing materials, and taking minutes. Ensure follow-up actions are communicated and completed on time.
  • Document Management: Maintain and organize digital and physical files for easy access and retrieval. Handle confidential documents with discretion.
  • Project Support: Assist with the execution of department projects, including research, data analysis, and coordination of project-related activities.
  • Team Liaison: Act as a liaison between the Vice President and other departments, facilitating collaboration and the flow of information.
  • Expense Management: Process expense reports, invoices, and budget tracking to ensure accurate and timely financial management.


Skills and Qualifications:

  • Professional Experience: At least 3 years of experience as an Executive Assistant or in a similar role supporting senior-level executives.
  • Education: A bachelor's degree in business administration, communication, or a related field is preferred.
  • Communication Skills: Excellent verbal and written communication skills, with the ability to effectively convey information to all levels of the organization.
  • Organizational Skills: Exceptional organizational and time-management skills, with a strong attention to detail.
  • Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
  • Discretion: Ability to handle confidential information with integrity and discretion.
  • Adaptability: Capable of adjusting to changing priorities and managing multiple tasks simultaneously in a fast-paced environment.
  • Interpersonal Skills: Strong interpersonal skills, with the ability to build relationships across the organization and with external partners.


Additional Information:

  • Location: Carrollton, TX
  • Type of Position: Full-time
  • Reports To: Vice President of Sales

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