Accounts Receivable Specialist

3 weeks ago

Houston, United States TCC Multi-Family Interiors Inc Full time
Job DescriptionJob Description

Our growing team is seeking an experienced Accounts Receivable Specialist to join our team of dedicated and collaborative individuals You are detail-oriented, organized and are able to plan and prioritize your tasks and manage your time effectively. You stay focused, accept responsibility and accountability, and value coaching, feedback, and the opportunity to learn and develop; quickly applying what you’ve learned to successfully execute your job duties. You must have strong communication skills, be a self-starter, driven, hard-working, and have the ability to work well independently. 

Job Summary:

The Accounts Receivable Specialist will report directly to the Controller and work closely with team members to ensure that all customers are properly invoiced, and all invoices and applications are posted in a timely manner. 

 

Essential Functions:

  • Ensure proper document control for certificates of insurance, lien waivers, close-outs, and other required documents. 
  • Manage contract change order process and update the billing system accordingly. 
  • Monitor and follow up on A/R collections and report any delinquent accounts. 
  • Meet the specified due dates for billings and collections and maintain the A/R aging report. 
  • Manage the subcontractor portal and ensure all subcontractors have access to the relevant project information. 
  • Ensure proper document control for W9, certificates of insurance, and other required documents. 
  • Add or remove subcontractors from projects as needed and update the accounting system. 
  • Process job-related vendor invoices and match them with the purchase orders and receipts. 
  • Review documents such as work orders, construction liens, or contracts to compute fees or charges due to be paid.
  • Review the billings for accuracy and completeness before submitting them to the controller for approval. 
  • Create the billing schedule of values for customer at the time of contract execution and obtain customer approval. 
  • Keep records of invoices and support documents.
  • Complete the SOV and budget creation within the specific timeframe prior to the project mobilization date. 
  • Answer mail & telephone inquiries from internal stakeholders and customers regarding invoices. Contact business customers by phone, email, or mail to obtain or relay account information and obtain payments if delinquent.

Requirements:

  • A bachelor’s degree in Accounting, Finance or related discipline and experience
  • 2-4 years of construction account background in both accounts receivable and payable
  • Knowledge of percent completion (POC) revenue recognition method and job costing
  • Previous experience with AIA documents, Dynamics 365 – Business Central, and a fully integrated ERP system
  • Previous experience with GCPay, Procore, and Textura platform
  • Excellent communication, organizational, and analytical skills
  • Ability to work independently and as part of a team
  • Ability to meet deadlines and handle multiple projects simultaneously.

Benefits:

  • 401k
  • Health Insurance
  • Dental & Vision Insurance
  • Gym On Site
  • Sessions with Personal Trainer
  • Wellness Program & Match
  • Profit Sharing
  • Paid Time Off

 

Company DescriptionTCC Multi-Family Interiors is a leading provider of flooring and interior solutions for the multi-family housing industry.Company DescriptionTCC Multi-Family Interiors is a leading provider of flooring and interior solutions for the multi-family housing industry.

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