Legal Assistant/Paralegal

5 days ago

Miami Lakes, United States Gastesi Lopez & Mestre PLLC Full time
Job DescriptionJob Description

We are seeking an Legal Assistant/Paralegal to streamline the day-to-day functions of our busy law office. You will be responsible for scheduling meetings and appointments, setting deadline reminders, maintaining case files and inputting data into our system, and providing general administrative and reception support in the office. Our ideal candidate is trustworthy, responsible, well-organized, and has previous administrative experience, preferably in a law office.

Compensation: Compensation is dependant on experience.

General Duties and Responsibilities:

· Handle incoming and outgoing calls in a professional manner. Take accurate and complete messages.

· Create, edit, spell-check, print and proofread documents using basic and advanced software functions.

· Prepare and arrange for transmittal of correspondence, legal documents etc., via fax, regular mail service, e-mail, as well as hand-delivery, Federal Express and other messenger services. Follow up to assure timely and accurate delivery.

· Maintain client files in an orderly fashion and in compliance with Firm procedures.

· Collaborate with the billing department to ensure accurate client invoicing of case costs. Manage the process for the attorney as requested.

· Reserve conference rooms; arrange for food service for client meetings; greet clients.

· Open up new client/matter numbers. Ability to manage the process to completion timely and accurately.

· Perform various other duties as required such as relieving the receptionist during lunch hour on a scheduled basis.

Litigation Secretary Duties and Responsibilities:

· Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting with an understanding of legal terminology.

· Prepare and open new files and maintain client files.

· Maintain attorneys' calendars with hearing dates, filing deadlines, and other dates of importance with knowledge of court rules, court deadlines, discovery and trial preparation, calendaring and filing procedures.

· Professional demeanor with all firm's clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine interest to be of service.

· E-file with the tri -county courts.

· Submission of Documents via CourtMap, Broward CMS system, and Palm Beach

· Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.

· Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position.

 

Job Qualifications:

· At least one year secretarial or office experience, preferably within a law firm or legal environment.

· Organization skills, detailed oriented and ability to juggle several tasks simultaneously.

· Fluency with Microsoft Word, and basic knowledge of Excel.

· Strong communication skills, with professional phone demeanor, including well-versed written and verbal abilities.

· Ability to work effectively under pressure.

· Team-player with a positive, helpful attitude.

· Demonstrate the ability to maintain confidential information and exercise good judgment.

· Self-starter, who can follow-up and follow-through on a multitude of tasks.

 

 

Company DescriptionCivil Litigation Law FirmCompany DescriptionCivil Litigation Law Firm

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