AR Specialist

3 weeks ago

Irving, United States FASTENER DISTRIBUTION HOLDINGS LLC. Full time
Job DescriptionJob Description

FDH is a leading global distributor of aerospace parts and materials to the OEM and Aftermarket segments. Our business is built on relationships with key suppliers and focused on providing exceptional customer service.

The Accounts Receivable Specialist is responsible for all aspects of accounts receivable support including but not limited to; invoice orders and posts / update the billing batch, contact customers and diligently follow up on issues to solve problems and get the cash collected, support in managing the collections and help the Accounts Receivable Manager to provide visibility for the next 3-month forecast. This position includes coordination between other departments within the company as well as venders, and customers to meet the company’s goals and objectives. The Accounts Receivable Specialist may be assigned multiple tasks on a daily basis.

Responsibilities:

  • Set up new accounts, maintain customer database (name / address changes, adding / deleting shipping account numbers, payment terms, etc.)
  • Monitor customer account details for non-payments, delayed payments, and other irregularities
  • Research and resolve payment discrepancies
  • Following up with Customer for the remittance advice for accurate allocation of customer receipts and discounts; customer account reconciliations
  • Back up for ensuring Customer receipts are posted accurately for all of the business banking accounts on a daily basis (i.e., HSBC GBP, HSBC USD, and BMO) including Intercompany bank account
  • Back up for ensuring accurate discounts are applied towards Customer receipts
  • Back up for ensuring the currency of customer receipts matches the invoice currency, in cases where it does not match work with Accounting Team for posting a Journal Entry
  • Work collaboratively with accounting staff to support and cross train all FDH divisions locally as well as internationally
  • Create and share Work Instructions for accounts receivable tasks performed in the system (such as Quantum, EPDS etc.)
  • Review AR aging report every week & provide to management visibility of top 10 past due over 30 days
  • Issuance of Sales and other reports from the system
  • Work with accounting team in putting together the AR forecast for 20 weeks forward looking
  • Regular update the sales tax rates in the system
  • Assist with audit and other compliance requests, quarterly sales tax filings
  • Maintain copies of vouchers, invoices or correspondence necessary for files

Basic Qualifications:

  • 3-4 years accounts receivable, Credit and collection or general accounting experience in a high-volume environment
  • Associate Degree or equivalent experience
  • Experience with company property software is an asset
  • Knowledge of accounting principles
  • Ability to solve account receivable problems and errors
  • Illustrate the ability to meet deadlines
  • Intermediate Excel Skills (SUMIFS, VLOOKUP, Pivot Table, etc.)
  • Working knowledge of Microsoft Office Tools
  • Team player and ability to motivate the team members
  • Exceptional organizational and analytical skills
  • Organized and has efficient time management skills

FDH is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

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