Special Events Coordinator
3 weeks ago
Position sensitivity and risk: Non-sensitive (NS)/Low Risk
Open to all qualified applicants.
What are Trust Fund Positions?Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program and may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care). Conditions of Employment
- Pass Pre-employment Background Check and Subsequent Background Investigation for position designated as low risk.
- Complete a Probationary Period
- Maintain a Bank Account for Direct Deposit/Electronic Transfer.
- The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
- Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.
OVERVIEWThis position is in the Special Events unit of the Smithsonian American Art Museum’s (SAAM) Development Office. The incumbent is responsible for hosting a wide variety of private functions in the Museum’s six dazzling venue spaces such as the Kogod Courtyard and the Renwick Gallery.
DUTIES AND RESPONSIBILITIES
- Responsible for the initiation of all administrative and financial requirements necessary for special events.
- Determines appropriate invitation format, catering, decor, entertainment, and other related items for special events.
- Oversees design, printing and addressing of invitations, if required.
- Supervises event set-up and all services during events. Devises and implements special measures necessary to protect artworks in the event and preparation areas.
- Employs discretion and judgment with private and corporate sponsors, carefully balancing the needs of the organization, unit, and the outside party within the framework of polices and guidelines.
QUALIFICATION REQUIREMENTSExperience required for this position is as follows:
- Knowledge of and experience in the planning, managing and supervising of special events.
- Ability to organize and manage numerous events and diverse projects concurrently.
- Knowledge of the organizational structure of the U.S. Government, foreign governments, and private enterprise to insure proper protocol for ceremonies, receiving lines, luncheon and inner seating arrangements within a museum setting.
- Ability to communicate clearly and objectively, both orally and in writing, so all work is performed in an effective and timely manner and to establish and maintain relationships with individuals and organizations sharing a concern for American art.
- Knowledge of management processes to keep abreast of administrative details, to be able to recognize the need for improvement in operations to meet changing conditions, and to promote smooth functioning of all operations.
- Knowledge of policies and procedures related to special events and of procurement procedures.
- Ability to multitask in a fast-paced environment both day to day and at events.
- Attention to detail is critical.
- Strong interpersonal skills with the ability to take the initiative, multi-task, adapt to shifting priorities and be flexible.
- Excellent communications skills, both verbal and written.
- Ability to think and work independently.
- Excellent organizational skills and commitment to accuracy.
- Exercise a high level of professionalism and ability to handle sensitive and confidential situations with diplomacy.
- Proven ability to meet critical project deadlines.
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager. Relocation expenses are not paid.
Commitment to Diversity, Equity, and Inclusion
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact weinwurmd@si.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures. The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: www.si.edu/oeema.
-
Special Events Coordinator
2 weeks ago
Washington, United States Smithsonian Full timeSpecial Events CoordinatorApplication Deadline: 17 July 2024 Department: Smithsonian American Art Museum Employment Type: Full Time Location: Washington, DC Reporting To: Senior Special Events Coordinator Compensation: $82,763 / year DescriptionOPEN DATE: June 17, 2024 CLOSING DATE: July 17, 2024POSITION TYPE: Trust FundAPPOINTMENT TYPE: Indefinite SCHEDULE:...
-
Special Events Coordinator
3 weeks ago
Washington, United States Smithsonian American Art Museum Full time**Description**: **OPEN DATE: June 17, 2024** **CLOSING DATE: July 17, 2024** **POSITION TYPE: Trust Fund** **APPOINTMENT TYPE: Indefinite** **SCHEDULE: Full Time** **DUTY LOCATION: Washington, DC** **Position sensitivity and risk**:Non-sensitive (NS)/Low Risk **Open to all qualified applicants.** **What are Trust Fund Positions?** Trust Fund...
-
Coordinator, Gumc Special Events
2 weeks ago
Washington, United States Georgetown University Full timeLocated in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the...
-
Special Events Coordinator
2 weeks ago
Washington, United States Smithsonian Full timeSpecial Events CoordinatorApplication Deadline: 17 July 2024Department: Smithsonian American Art MuseumEmployment Type: Full TimeLocation: Washington, DCReporting To: Senior Special Events CoordinatorCompensation: $82,763 / yearDescriptionOPEN DATE: June 17, 2024 CLOSING DATE: July 17, 2024POSITION TYPE: Trust FundAPPOINTMENT TYPE: Indefinite SCHEDULE: Full...
-
Washington, Washington, D.C., United States American University Full timeAmerican University is seeking a motivated and creative recreation professional to join our Recreational Sports & Fitness (RecFit) team. This individual will manage and develop Special Events and Wellness Initiatives for our department, while assisting with the daily operations of three fitness centers. Interested candidates must apply online through Human...
-
Events Coordinator
4 weeks ago
Washington, United States US Woodrow Wilson International Center for Scholars Full time**Duties**: **The Events Coordinator will work within a dynamic, dedicated team of events and communication professionals to execute policy briefings, keynote addresses, interviews, social engagements, and other events for the Wilson Center with diplomacy, tact, and discretion.** Position is a career-ladder position. If selected at the Grade 8, incumbent...
-
HR Events and Special Projects Coordinator
2 weeks ago
Auburn, Washington, United States Muckleshoot Indian Tribe Full timeJOB SUMMARY:The HR Events and Special Projects Coordinator will be responsible for planning, coordinating, and executing various HR events and initiatives to support employees and promote a positive work culture.MAJOR TASKS AND RESPONSIBILITIES:This list is intended only to illustrate the various types of work that may be performed. The omission of specific...
-
Coordinator, GUMC Special Events
7 days ago
Washington, United States Georgetown University Full timeThe Coordinator of GUMC Special Events supports the GUMC Special Events team in all activities related to major fundraising and cultivation events. They are primarily responsible for implementing all support aspects of the Lombardi Gala, Lombardi Wom Special Event, Office, Coordinator, University, Events Coordinator, Social Media, Education, Business...
-
Event Coordinator
4 weeks ago
Washington, United States Museum of the Bible Full timeDate: 5/11/2024 Location: WASHINGTON, D.C, Museum of the Bible Job Title**:Event Coordinator** Employment Status: Full time, Salary exempt **Event Coordinator** **Position Summary** The Event Coordinator will oversee and assist with organization, planning, and coordination of conferences, meetings, seminars and other events at Museum of the Bible. This...
-
Manager, Health Operations
7 days ago
Washington, United States Special Olympics, Inc. Full time**Position Title**: Manager, Health Operations & Events **Location**: Washington, DC (Hybrid; 3 days/week in office) **Department**: Health **Reports to**: Director, Health Operations **Organization Summary**: Founded in 1968, Special Olympics is a global movement to end discrimination against people with intellectual disabilities. We foster acceptance...
-
Assistant Director, Special Events
4 weeks ago
Washington, United States American University Full timeAmerican University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University Department: University Special Events Time Type: Full time Work Modality: Hybrid 01 (On...
-
Special Events Manager, Events and Programming
4 weeks ago
Washington, United States The Heritage Foundation Full timeTitle: Special Events Manager, Events and Programming Reports to: Director, Events and Programming Job Summary: The Special Events Manager supports the Events & Programming (E&P) team in delivering exceptional experiences designed to amplify and advance Heritage's impact and mission. The Events & Programming team produces over 5,000 events annually, from...
-
Events Coordinator
2 weeks ago
Washington, United States CBRE Full timeEvents Coordinator Job ID 163526 Posted 23-Apr-2024 Service line Advisory Segment Role type Full-time Areas of Interest Administrative, Customer Service Location(s) Washington - District of Columbia - United States of America **About the Role:** As a CBRE Events Coordinator, you will assist with the coordination and execution of small to medium meetings,...
-
Special Events Coordinator Nf-03
1 week ago
Washington, United States US Army Installation Management Command Full time**Duties**: - Coordinates with responsible activity directors for installation access, event support, preparing an event location, risk assessment and mitigation, and food and beverage safety requirements. - Works with contracting representatives to ensure contracts are in place (i.e. VIP tent setup/tear down; start line balloon arches, runner medals and...
-
Special Events Program Manager
4 weeks ago
Washington, Washington, D.C., United States USAJobs Full timeDutiesThis position is located in the Special Events Program (SEP), Department of Homeland Security (DHS). The DHS SEP coordinates Federal response activities for special events by facilitating the interagency Special Events Working Group (SEWG), overseeing the National Special Events Data Call, coordinating the selection and support of appointed Federal...
-
Special Events Manager
4 weeks ago
Washington, United States The Heritage Foundation Full timeTitle: Special Events Manager, Events and ProgrammingReports to: Director, Events and ProgrammingJob Summary: The Special Events Manager supports the Events and Programming (E&P) team in delivering exceptional experiences designed to amplify and advance Heritage's impact and mission. The Events & Programming team produces over 5,000 events annually, from...
-
Special Events Manager
2 weeks ago
Washington, United States The Heritage Foundation Full timeTitle: Special Events Manager, Events and ProgrammingReports to: Director, Events and ProgrammingJob Summary: The Special Events Manager supports the Events and Programming (E&P) team in delivering exceptional experiences designed to amplify and advance Heritage’s impact and mission. The Events & Programming team produces over 5,000 events annually, from...
-
Special Events Manager
4 weeks ago
Washington, United States The Heritage Foundation Full timeTitle: Special Events Manager, Events and ProgrammingReports to: Director, Events and ProgrammingJob Summary: The Special Events Manager supports the Events and Programming (E&P) team in delivering exceptional experiences designed to amplify and advance Heritage’s impact and mission. The Events & Programming team produces over 5,000 events annually, from...
-
Special Events Assistant
3 weeks ago
Washington, United States US Smithsonian Institution Full time**Duties**: The Special Events Assistant is responsible for assisting with planning, scheduling, logístical preparation and execution of special events, receptions, exhibition openings, conferences, ceremonies, membership and development activities, and/or visits by high level officials both nationally and internationally. **In this position, you...
-
Special Events Assistant Manager
4 weeks ago
Washington, United States The John F. Kennedy Center Full timeAbout The Kennedy Center "I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit." - President John F. Kennedy The Kennedy Center is the nation's cultural center and living memorial to President John F. Kennedy....