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Special Events Assistant
4 months ago
**Duties**:
The Special Events Assistant is responsible for assisting with planning, scheduling, logístical preparation and execution of special events, receptions, exhibition openings, conferences, ceremonies, membership and development activities, and/or visits by high level officials both nationally and internationally.
**In this position, you will**:
- **Assist the NMAAHC staff, SI staff, and external requestors with scheduling and designing events and receptions that fulfill the mission, ceremonial, philanthropic, or celebratory purposes of the requestors, within SI and NMAAHC policies for special events.**:
- Receive telephone calls and visitors interested in an event and determines which call/visitor can be responded to personally and which should be directed elsewhere.
- Serve as a liaison between NMAAHC and Smithsonian offices and outside organizations seeking to use museum facilities for special events.
**Requirements**:
**Conditions of Employment**:
- Pass Pre-employment Background Investigation
- May need to complete a Probationary Period
- Maintain a Bank Account for Direct Deposit/Electronic Transfer
- Males born after 12/31/59 must be registered with Selective Service.
- U.S. citizenship
**Conditions of Employment**
Qualification requirements must be met by the closing date of the announcement.
For information on qualification requirements, see _Qualification Standards Handbook for _General Schedule Positions_ on OPM website.
**Qualifications**:
**Basic Qualifications**: Experience that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.
In addition to the basic qualification requirement above:
**Experience**:You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. **For this position, specialized experience is defined as** **demonstrated experience **coordinating special events (e.g., luncheons, dinners, ceremonies) for 100 to 2000 people for a museum, educational or cultural institution; initiating, ordering and tracking purchases; monitoring and tracking expenditures; arranging logistics such as space, facilities maintenance, security, audio-visual services; and communicating with the public, donors and event vendors.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.
**Or Education**: Two full years of progressively higher level graduate education leading to a master’s or equivalent degree related to the position may be substituted to meet the experience requirements.
**Or a Combination**: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards.
Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.
**Education**:
This position has no basic education requirement.
**Additional information**:
This position is included in the bargaining unit.
**Current or Former Political Appointees**:Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
- Position title;
- Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
- Agency; and,
- Beginning and ending dates of appointment.
**Recruitment Incentive**: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are cont
