Payroll Specialist

1 month ago

Indianapolis, United States Heritage Environmental Services Full time
Job DescriptionJob Description

Primary Purpose

Payroll Coordinator is responsible for the accurate and timely processing of multi-state payroll operations for midsize and growing organizations. This role is the subject matter expert for payroll and timekeeping systems and will perform weekly and biweekly payroll processing including managing the data entry process, auditing, and finalizing payroll.


This position is based at the Indianapolis, IN headquarters and offers work-from-home flexibility.

Essential Job Functions

  • Review information received through various methods for paycheck processing with UKG system for accuracy and compliance before submitting payroll for processing, including but not limited to time entries, benefit elections, tax rates, etc.
  • Completes accurate payroll entry, processes, corrections, reversals, distribution, scanning?, etc.
  • Prepare manual check calculations
  • Processes Earnings and Deduction upload files (i.e bonus payments, seed money, gift cards, etc.)
  • Processes and verifies new hire/termination payroll data and setup, including but not limited to pay cards and/or direct deposit requests.
  • Processes final paychecks and recovery of overpayments based on state regulations.
  • Reviews, analyzes and verifies payroll reports and documents.
  • Submits employee wage garnishments and child support deductions to UKG Payment Services on a timely basis.
  • Responds to employee payroll policy, paycheck, W2, and general tax inquiries, researching and resolving issues or escalating as appropriate.
  • Maintains knowledge and understanding of applicable state and federal payroll and related tax regulations including, but not limited to writs of garnishment, child support, levies, and subpoenas.
  • Maintains and updates process documentation.
  • Maintain Pay Group Schedules, PTO Schedules, Holidays, etc in UKG Workforce Management.
  • Troubleshoot and point of contact for physical Timeclocks at fixed facilities.
  • Assists with team metrics reporting, including the payroll error log, reporting to identify trends and recommend opportunities to increase efficiencies and address employee needs.
  • Assist the Payroll Manager in any payroll system updates, patches and/or configuration testing.
  • Partner with HR Operations and Benefits team, and assist with any projects and special assignments, as required.
  • Maintains confidentiality and the highest degree of integrity and dependability.

Requirements and Relevant

  • Must have 1 year of payroll processing experience
  • High school diploma or equivalent
  • Highly knowledgeable of payroll systems and processes
  • Multistate payroll highly desired
  • UKG/Kronos system experience desired
  • Proficient with Microsoft Office Suite &Advanced Excel skills - knowledge of pivot tables, pivot charts, and advanced filtering functions.

Relevant Skills

  • Highly detail-driven with an emphasis on accuracy and thoroughness to ensure quality of work
  • Excellent customer service skills
  • Must be able to work in a team environment
  • Demonstrated creative thinking and problem-solving
  • Proven organizational skills with an ability to prioritize work in an environment with competing demands
  • Courage to take initiative in unfamiliar or ambiguous circumstances
  • Advanced Excel skills - knowledge of pivot tables, pivot charts, and advanced filtering functions.
  • Ability to hold self to high standards

A post offer drug screen will be required.

EEO including disability/veterans.

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