Payroll Specialist

4 weeks ago

Cedar Rapids, United States TrueNorth Companies Full time
Job DescriptionJob Description

About TrueNorth Companies:

Do you love payroll? Are you extremely organized, timely, and inquisitive? TrueNorth Companies is looking for an experienced Payroll Specialist to join our Human Systems team in our Cedar Rapids, IA office.

Our clients face great risk and big opportunities. They seek leadership, integrity and real results. For twenty years, TrueNorth has met our clients' needs by providing innovative strategies and a personal connection to those we serve. Our integrated platform of risk management, employee benefits and personal financial strategies creates a multifaceted approach to address today's ever-changing complexities. Come join our amazing team

What TrueNorth Offers:

TrueNorth offers a lineup of excellent benefits to all full-time employees, including:

  • Annual Bonus
  • Medical, Dental, Vision
  • 401k with Company Contributions
  • Responsible Time Off (PTO)
  • 11 Paid Holidays
  • Company-paid Life and Disability Coverage
  • Paid Volunteer Time Off
  • Donation Match Program
  • Tuition Reimbursement
  • Employee Assistance Program (EAP)
  • Wellness Program with Financial Incentives/Discounts
  • Hybrid Work Schedule

The primary responsibility of the Payroll Specialist is to process payroll for fully integrated, TrueNorth Companies. This person will also perform various audits and provide support to the Human Systems team, as necessary. The ideal candidate for this position will have 3-5 years of payroll experience and at least 1 year of leave management experience.

Essential Job Functions:

  • Lead, prepare, and process payroll for all, TrueNorth Companies, fully integrated employees on a 26-payroll cycle
  • Process payroll for the sales team on a 12-payroll cycle (monthly)
  • Lead, prepare, and process payroll for all, First Main Street Insurance employees on a 24-payroll cycle
  • Conduct a monthly benefit reconciliation for each of our insurance carrier bills and compare these invoices to payroll deductions and actual enrollment selections
  • Manage our HRIS to manage quarterly and yearly checklists regarding data quality and auditing and improve payroll automation
  • Organize, track, approve/deny, and enroll employees in our various leave programs (such as FMLA, WC, STD, etc.) spanning multiple states
  • Manage the employee rewards and recognitions program
  • Assist the Human Systems team in processing information for various internal/external audits and/or reports (such as worker’s compensation reports, the multiple worksite location report for the Department of Labor, etc.)
  • Manage our 260E & 260F credit requests and tracking process, in collaboration with the Human Systems team
  • Support the Human Systems Leaders in various compensation initiatives, such as conducting compensation analyses, managing salary increase requests, and contributing to the overall compensation philosophy as it ties into merit increases and bonus payouts
  • Pull general ledger reports and submit them to Accounting each payroll week
  • Submit 401k and HSA contributions to our carrier portals in compliance with company standards and within the acceptable timeframe
  • Set up the tax, payroll, and other settings within our HRIS system and other various portals when employees are hired in new states, in collaboration with the Legal team
  • Collaborate with and audit the tax set up for each state on a regular basis, which includes uploading any notices into the system, tracking any confirmations, and confirming updated rate changes
  • Process wage garnishments in a timely and accurate manner
  • Manage the W2 process, which includes auditing/proofing before release
  • Maintain the integrity and confidentiality of Human Resource files and records
  • Perform other duties as assigned


Credentials:

  • Four-year degree in accounting, finance, human resources, or a related field preferred
  • 3-5 years of experience in payroll is required
  • Simultaneous payroll processing of separate entities is preferred
  • One year of experience in leave administration is required
  • Experience using ADP and/or Paylocity preferred
  • Previous work experience in Human Resources is preferred
  • Experience with Microsoft Office, including Word, Excel, Outlook, and basic PowerPoint functions is required


Skills:

  • Accuracy
  • Adaptability
  • Analytics
  • Confidentiality
  • Detail-orientation
  • Independence
  • Multi-tasking
  • Organization
  • Process improvement
  • Professionalism
  • Project management
  • Self-motivation
  • Time management

Why TrueNorth?

We are a company focused on developing our people and growing the business. We offer a competitive benefit package, wellbeing programs and incentives, and a positive work culture.

TrueNorth is honored to be recognized by Inc 5000's as a Fastest Growing Company

Click here to view a video about TrueNorth's Core Values & what they mean to us.

TrueNorth makes all employment-related decisions on the basis of qualifications, merit, and business need, and does not discriminate against any applicant on the basis of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any other category protected local, state or federal laws.

Apply today

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