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Senior Event Coordinator

1 month ago

Alexandria, United States CATHEXIS Full time
Job DescriptionJob Description

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect, Engagement, Customer Service, Integrity, Teamwork, and Excellence in everything we do for our employees, clients, partners, and communities. We believe success is best when we listen and lead with empathy; model high standards of ethics to provide a rewarding candidate experience; work hard, have fun, and appreciate the strengths we all bring to the team; and empower our employees to create innovative and trusted results.

We are looking for a dynamic Senior Event Coordinator to join our team. The Senior Event Coordinator supports the various events and initiatives for interagency meetings, strategic engagement activities, research forums, and master classes. The coordinator has experience developing all necessary artifacts and products, including agendas, communication products, meeting presentations, minutes, after-action reports, etc.

  • Preferred location: National Capital Region
  • This position is contingent upon award.

Responsibilities:

  • Plan and execute various corporate events, including conferences, seminars, product launches, and social gatherings
  • Coordinate with internal stakeholders and external vendors to ensure the successful execution of events
  • Develop and manage event budgets, including negotiating contracts and managing expenses
  • Conduct thorough research to identify suitable venues, suppliers, and service providers
  • Create detailed event proposals, including timelines, budgets, and event concepts
  • Oversee event registration and ticketing processes
  • Coordinate with marketing and communications teams to ensure effective event promotion
  • Manage event logistics, including venue setup, audiovisual equipment, and catering
  • Coordinate and supervise event staff, including event assistants and volunteers
  • Conduct post-event evaluations and provide recommendations for future improvements
  • Stay updated on industry trends, best practices, and emerging technologies in event planning

Requirements: 

  • Bachelor’s Degree (BA/BS)  
  • Minimum 5 years of experience
  • Able to obtain a minimum of NACI (National Agency Check with Inquiries) for a Veterans Affairs Public Trust Tier 1 Clearance  

Required Skills: 

  • In-depth knowledge of event planning and management principles, best practices, and procedures
  • Strong organizational and time management skills, with the ability to multitask and prioritize
  • Excellent communication and interpersonal skills, with the ability to build and maintain stakeholder relationships
  • Demonstrated ability to work under pressure and meet tight deadlines
  • Strong negotiation and vendor management skills
  • Proficient in event management software and tools
  • Attention to detail and problem-solving skills
  • Availability to work evenings and weekends, as required

Desired Skills: 

  • Bachelor's degree in event management, hospitality, or a related field is preferred
  • Certification in event planning or project management is a plus
  • Government contracting experience 
  • DoD and VA experience as a contractor or otherwise   
  • Former military experience   

CATHEXIS is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the RecruitingTeam@cathexiscorp.com.

Benefits

  • Performance Bonuses
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • 401(k) Plan (Traditional and ROTH)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off
  • 11 Federal Holidays
  • Parental Leave
  • Commute Benefits
  • Short Term & Long Term Disability
  • Training & Development
  • Wellness Program
  • Community Outreach Initiatives

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