Special Event Assistant

4 weeks ago

Alexandria, United States RGI events Full time

Entry-level event assistant sought to join our fun and fast-paced production team


RGI events is a full-service special events planning, management and design firm specializing in connecting causes and brands with audiences through curating stunning soirees, creative campaigns and impactful attendee experiences. We specialize in innovative and agenda-advancing event planning, production, design and management for clients such as The Washington Nationals, L'oreal, The Lawyers Committee, Hewlett-Packard, SpaceX, Project HOPE, The European Union Delegation to the United States, Activ8 Social, The Atlantic Council and more.

 

We are a group of dedicated, female-led, hustlers - creative and enthusiastic. Committed to changing our industry by bringing great work and true ROI to our clients through truly innovative projects. We are advocates of small businesses, localists, the creative economy, entrepreneurship and women in business - so while our new team member does not have to be female - they must share those team values.

 

Events Assistant Key Roles:

This integral position supports the special events projects at RGI through both creative and administrative tasks

 

Day to day you will be working directly with project leadership (Event Associates) to move the needle forward on our client's accounts tracking key metrics of success for the client and internal team to keep the project moving forward - this may include tracking timeline and budget, tracking task list, researching and comparing venues, researching and comparing support vendors (catering/entertainment/printing/décor/audio visual services/photographers etc) setting agendas and taking notes for client meetings, preparing reports, attending walkthroughs and rehearsals, supporting event design and mapping, coordinating mailings (such as event invitations) gathering data (such as attendee RSVPs and guestlists) updating records and maintaining organization of each project.

 

Everyday is exciting - every day is different - every day is full of creative opportunities

 

Key Qualifications:

 

Hold an Events, Hospitality, PR or similar field of study BA along with 2 years industry experience (we will consider non-BA holders with demonstrated real world industry experience, and certain internships towards 2 years industry experience)

 

 

MUST have functional mastery of CRM platforms (Monday.com, Asana, FileMaker or similar)

As well as PPT, Xcel, Word, Google Business Tools (Drive, Forms, etc) social media platforms (FB, Twitter, Insta, Pinterest, Tumblr, Vine) - photo editing/enhancing software or apps familiarity is a plus - we are a Mac office

 

You are a self-starter who takes initiative, anticipates client and company needs and solves problems proactively

 

You can juggle and prioritize multiple projects and responsibilities

You are a deadline meeting machine

 

You are OUTSTANDINGLY organized and a passionate perfectionist who never forgets the details

You thrive in a fast-paced, high pressure industry

You meet challenges with a smile, accept critiques gracefully and mesh with a team of women who strive for excellence

You are flexible and able to pivot priorities, think on your feet and problem solve independently

You listen to directive from senior staff and take creativity into your own hands

You posses a no job is too small mentality

You don't believe in excuses, accept feedback constructively and yearn to learn all you can

Reliable personal transportation strongly preferred

Must be able to comfortably life 40 lbs and stand for up to 4 hours

 

- It also helps if you:

Are madly ambitious

Tech savvy

Are social (online and IRL)

Trend seeking/setting

Have an eye for aesthetics

Dream big and seek inspiration everyday

 

You'll love working here because:

You'll have meaningful fulfillment through watching your ideas come to life and make a difference

You'll self-direct and grow based on your passions and strengths in the company

We are really, really fun.

 

TO APPLY:

Please send resume along with creative cover-letter to hello@rgievents.com with job the subject line: Event Assistant Application

 

Letter should demonstrate how you meet the above describe need and why YOU are the perfect candidate for the role

 

Priority given to applicants who also attach previous work samples – and demonstrate polish and creativity in application

 

Starting Salary is $60-64,000/year + plus performance-based per project bonus averaging $20,000+ / yr

 

benefits offered after initial review period

 

No teleworking candidates please

MUST be available to start ASAP

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