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Purpose:

The primary role of the Payroll Specialist is to manage company-wide payroll processes. The Payroll Specialist will also support the finance team in the preparation of accurate monthly, quarterly, and year-end financial reporting, budgeting, statement preparation, and statement review, and will assist in the processing of other general accounting transactions. The Payroll Specialist will work closely with other teams including Human Resources, Client Services, and Pharmacy Services. This role requires a driven, self-starter with a positive attitude that looks forward to rising to the challenges of a growing, dynamic, team-oriented business. The Payroll Specialist will report to the Vice President, Business Operations.

Primary Responsibilities:

• Support collection of employee timecards for hourly employees in payroll preparation effort, and work with leaders to validate timecard discrepancies.
• Manage payroll distribution process, including execution of payroll processing, management of associated financial transactions, and coordination of accounting systems to ensure timely and accurate processing of biweekly payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
• Manage payroll tax administration, including set up of new jurisdictions and management of associated payments to jurisdictions through company HRIS, to ensure accurate delivery of payroll tax to required jurisdictions.
• Provide support to employees navigating payroll issues and concerns, including pre-note, direct deposit, etc.
• Manage accounting entries associated with employees, including those for benefit plans, vacation, etc.
• Support finance team in planning for future needs associated with company payroll.
• Support finance team in planning for and conducting audits of company financials, including benefit plan audits.
• Independently conducts preparation of annual 1099 forms for vendors
• Periodic provision of support of additional responsibilities listed below

Additional Responsibilities:

• Processing of various journal entries
• Assists with transaction recording and reconciliation of bank accounts and business credit instruments, including interacting with vendors for payroll processing
• Reconciliation of financial transactions to assigned accounts and programs
• Reconciliation of bank accounts monthly, including verifying deposits
• Supports the compilation of regular monthly reporting and historical financial data for budget adherence management
• Conducting of periodic internal audits to ensure compliance with internal and financial regulations
• Assists in the management and forecasting of monthly cash flows
• Reporting on monthly financial changes and variances as they relate to operational variables
• Helps files tax forms with federal, state, and local government agencies
• Participates in ensure compliance with governmental laws on payroll accounting and taxes
• Provides assistance with any other accounting projects assigned by Vice President, Business Operations
• Other responsibilities and special projects as assigned, including cross-functional projects

Required Qualifications:

• Associate degree in accounting, Finance or related field
• 3 - 5 years of experience in a business accounting or financial role
• Strong attention to detail
• Ability to multitask, prioritize, and organize efficiently

• Strong numeracy and analytical skills
• Experience with Microsoft Word, Excel, and PowerPoint, as well as with accounting and/or bookkeeping software

Preferred Qualifications:

• Bachelor's degree in accounting, Finance or related field
• Experience with Oracle NetSuite or similar accounting software
• Experience with ADP payroll software
• Working knowledge of local, state and federal payroll and business tax laws
• Experience in, or knowledge of pharmacy or healthcare industries
• Desire to continue to grow through continuing training and increase responsibilities

Work Environment

This job operates in a professional office environment and teleworking from the employee’s home address listed in their employment file. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. When telecommuting employees must have reliable internet access in order to access required systems and software associated with the position's responsibilities. The amount of time the employee is expected to work per day or pay period will not change as a result of participation in the teleworking program. Employees are responsible for the set-up of their home office environment, including physical set-up, internet connection, phone line, electricity, good lighting, comfortable temperature, furniture, etc. Employee’s teleworking space should be separate and distinct from their “home space” and allow for privacy. RareMed expects employees teleworking to be as efficient and professional as if they were in the office. The amount of time spent in office or teleworking is contingent upon the needs/priorities of RareMed and will vary based on those needs/priorities.

Physical Demands
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands and fingers; handle or feel; and reach with hands and arms.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.