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Senior Accounts Payable Specialist
3 months ago
For this role, we will consider candidates located near our Norwalk, CT office and must be able to work 5 days per work week in office.
Position Overview:
The Senior Accounts Payable Specialist will be responsible for providing guidance, instruction, direction and enforcing corporate policy relating to accounts payable process and vendor management process. This individual will be a part of a team that maintains, develops, documents, and implements process improvements where appropriate in order to ensure the close and reporting process are efficient and accurate. This individual must be able to work under tight deadlines and provide timely, high-quality and accurate work product.
Commitment to Internal Control:
Individual is expected to understand, abide and uphold the system of internal controls related to the essential duties and responsibilities of the position.
Essential Duties and Responsibilities:
- Review invoices for proper coding, appropriate documentation, and in line with procurement policy.
- Review employee expense reports for proper coding, appropriate proof of expense, and in line with T&E policy.
- Review API invoices for proper coding, appropriate documentation, and proper approval.
- Review and post manual wire/ACH disbursement batches.
- Enter manual check request into the AP sub-ledger.
- Reconcile corporate credit card statement monthly.
- Process all company payments to be disbursed via check weekly.
- Process and maintain all new vendor set up to ensure proper documentation obtained before first payment is made.
- Reconcile AP sub-ledger monthly.
- Prepare 1099’s filings.
- Reconcile, monitor, and journalize dealer participation charge backs.
- Review and dispose contracts that have come to term (natural dispositions).
- Assist Accounting Manager with maintaining invoice approval workflows, T&E approval workflows, and accounts payable vendor files.
- Assist with internal and external audit requests.
- Assist with cross-training as needs arise and job functions change.
- Coordinate with other departments and finance staff to assure smooth operations between the financial functions.
- Resolves discrepancies on vendor accounts by interfacing with other departments, vendors or contractors.
- Identify issues and/or areas for improvement in the work environment, production processes, projects, and systems. Participate in testing upgrades and implementation of software.
- Perform ad-hoc projects and analysis for management as necessary.
- Process deb payments.
- Positive pay data imports.
Management/Supervisory Responsibilities:
- N/A
Qualifications/Competencies:
Knowledge, Skills, and Abilities:- Ability to work with minimal supervision to get the daily tasks completed on time and with accuracy.
- Strong understanding of payables process and procedures.
- Advanced working knowledge of Great Plains.
- Strong computer skills: Word, Excel.
- Strong organizational skills.
- Strong analytical skills and critical thinking skills.
- Ability to identify and resolve problems in a timely manner.
- Ability to prioritize and plan work activities and use time efficiently.
- Detail oriented with attention to accuracy and thoroughness.
- Willing and able to adapt to changes in the work environment, manage competing demands and able to deal with frequent change, delays or unexpected events.
- Proven ability to maintain confidentiality.
- BA/BS, Accounting or Finance preferred or equivalent experience.
- 4-5 years of related Accounts Payable experience with comparable financial institution preferred.
- N/A
Tools and Equipment Used:
- Personal computer, copier, fax, phone, and other typical office equipment.
Working Hours:
- Hours may vary; typically requires working 40 hours/week.
- May require working overtime particularly at month-end and year-end.
- May require working weekends to meet month-end, year-end, and filing deadlines.
Travel:
- Occasional travel related to attendance at training/ seminars held off site.
Physical Demands:
- Digital dexterity and hand/eye coordination in operation of office equipment.
- Light lifting and carrying of supplies, files, etc.
- Ability to speak to and hear customers and/or other employees via phone or in person.
- Body motor skills sufficient to enable incumbent to move from one office location to another.
The job description does not constitute an employment contract, implied or otherwise, other than an “at will” relationship and is subject to change by the employer as the needs of the employer and requirements of the job change.
Salary Range: ($59,400 to $69,700) per year, plus a discretionary Bonus.
The salary range is determined and based on internal equity, market data/ranges, applicant's skills, prior relevant experience, and education.
Additional Benefits:
• Medical, Dental and Vision Plans
• 401(k) and matching
• Generous Paid Time Off
• Company paid Life Insurance
• Employee assistance program
• Training and Development Opportunities
• Employee discounts
