Payroll Services Manager

3 weeks ago

Deer Park, United States PEMEX Deer Park Full time
Job DescriptionJob DescriptionPEMEX Deer Park is a highly complex refinery located 18 miles east of Houston in Deer Park, TX, and is a part of the PEMEX group which is a fully integrated oil company in the Americas, working across the entire value chain: exploration, production, industrial processing/refining, logistics and marketing. PEMEX Deer Park provides a diverse and inclusive work environment that employs approximately 1000 employees with another 1200 contractors on site. The refinery’s rated capacity is 340,000 barrels per day and has the feed flexibility to process multiple grades of crudes to produce the high-quality transportation fuels the world needs. The PEMEX Deer Park site is co-located with other 3rd party chemical facilities allowing for further integration and optimization of the refinery and its products. We set high standards of performance and ethical behaviors and offer challenging and fulfilling job opportunities in a number of fields. We take great pride in our ability to ensure the health and safety of our workers and the environment while being a good neighbor and have a positive impact on the local community where we work.

BENEFITS:
We value /our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation and an extensive benefits package including paid time off, medical, dental, and vision benefits, and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.

The Payroll Services Manager manages the daily operations of the Payroll Department for 1000+ employee organization (Union and Non-Union payroll). The position’s primary focus is to support our Vision and Values by providing operational excellence in all aspects of payroll processing related activities; include overseeing Insperity payroll system (PEO partner) and other systems including the development and maintenance activities for these systems. Serve as the payroll liaison with departments and business units in the resolution of all payroll issues, including timely and efficient processing of services. The Manager will lead the team to be customer focused and will make recommendations to methods and/or procedures to improve efficiency in the department. The manager will take action to enhance cross-functional coordination and expand internal communications to associate and business units to support operational excellence.
  • Manages the operations of highly complex payrolls for the organization which includes bi-weekly, semi-monthly, monthly incentives, bonus payments and annual merit processing.
  • Establishes and maintains internal policies and processes to ensure the quality, timeliness and accuracy of Payroll data collection, processing, reporting, distribution, and payments.
  • Performs audit procedures of payrolls to increase accuracy and decrease risk of fraud and errors.
  • Manages the maintenance of payroll records to ensure the highest level of confidentiality and compliance with government regulations and company policies.
  • Leads and manages the Payroll Specialists to ensure compliance with internal controls, customer service levels and maximization of the use of system capabilities. Will be a leader to provide training, coordinating schedules, monitoring performance levels, providing feedback, coaching, counselling and providing back up process support as needed.
  • Contributes to, manages, and coordinates continuous process improvements to maintain the quality, efficiency and overall effectiveness of the payroll functions and system of internal controls.
  • Researches, analyzes, and resolves complex payment issues; direct resolution of payroll issues quickly and strives to satisfy customers and vendors on a timely basis.
  • Manages the Payroll budget and helps coordinate the budgeting process with Human Resources Manager.
  • Prepares payroll related reports for Worker's Compensation renewals and audits and other reporting requests.
  • Implements, maintains, and reviews technical aspects of payroll software/HRIS.
  • Coordinates with accounting to facilitate accurate recording of payroll related items, general ledger postings, etc.
  • Develop ad hoc financial and operational reporting as needed.
  • Partner with benefits to ensure accurate employee benefit deductions and invoice accuracy
  • Maintain and reconcile 401K contributions after close of each payroll.
  • Responsibilities also include sponsoring, directing, coordinating, and supporting project and process improvement teams, and participating in and/or supporting project teams sponsored by other management team members.
  • Performs other duties/projects, as assigned.
Required Skills and Qualifications:
  • Bachelor's degree from a four-year college or university; and 8-10 years of payroll processing experience; or equivalent combination of education and experience.
  • Minimum of 3 years in a payroll supervisory role.
  • Certified Payroll Professional (CPP) is strongly preferred (or ability to receive within 6 months of hire)
  • Must have experience in processing both union and non-union payrolls.
  • Ability to work a hybrid work schedule (typically minimum of 3 days on site).
  • Must have a current TWIC card or be able to receive it within 30 days of employment (organization reimburses this cost).


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