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Grant Billing Clerk

2 months ago

Las Vegas, United States Communities in School Nevada Full time
Job DescriptionJob DescriptionJob Purpose/Summary

The Grant Billing Clerk will be responsible for completing public and private grant billing including Federal, State, County, City, Private Foundations, and Private Corporate funds. This position is an important part of ensuring grant funds are administered in compliance with the intent of the award.

Duties and Responsibilities

Grant Billing

  • Ensure timeliness of grant invoices and bills in an effort to receive reimbursement from grantors/agencies and distribute funds to contracted and sub-awarded grantees.
  • Meet deadlines related to grants and grant related contract billing and financial reporting of grants/contracts.
  • Prepare grant billing by reviewing for accuracy; investigate and resolve any discrepancies discovered while compiling grant or grant related contract billing.
  • Generate and review grant billing reports for completeness and accuracy for assigned grants.
  • Assist Accounting Clerk with grant related contracted billings – coordinating backup documentation required by the school districts and aligning that with the matched amounts for grants.
  • Receive, review and process Request for Funds from sub-awardees to be paid to ensure the accuracy of invoice and the integrity of supporting documentation.

Maintain Grant Records

  • Maintain information for all grant mandated expenditure tracking including complete and accurate grant and grant related contract files with billing and necessary backup documentation in accordance with funding and audit requirements.
  • Understanding of all terms, conditions, requirements of the funding contracts.
  • Secure financial information by maintaining strict discretion and confidentiality.

Tracking Funds

  • Update and maintain fundraising allocations across school sites and programs.
  • Prepare monthly payment tracking reports and report out to grant and affiliate leads.
  • Enter public and private grant invoices, bills, and other grant requirements into accounting software.

Audits

  • Assist with audits and compliance monitoring of and by granting agencies to pull and prepare documentation as requested.

Communication

  • Work seamlessly and maintain communication within multiple departments and affiliates.
  • Work with CIS of Nevada’s Payroll and Accounting Clerks to ensure public grant allocations are completed as needed for each grant.

Other

  • Additional duties as assigned.

Qualifications and Competencies

Qualifications include:

  • High degree of proficiency with data entry functions, required
  • Two years of experience in public grant billing, preferred
  • High School Diploma or Equivalent, required
  • Computer proficiency and intermediate skills in Microsoft Office suite; strong knowledge of Excel, required
  • Experience with Accounts Receivable and Payable, preferred
  • Familiarity with NetSuite, ADP, Box, and Basecamp, preferred
  • Familiarity with ePAGE, eCivis, and Zoom Grants portals, preferred

Competencies include:

  • Ability to communicate and follow effectively in both written and verbal form.
  • Strong attention to detail and accuracy.
  • Adaptability, teamwork, and problem-solving skills.
  • Ability to prioritize and juggle multiple projects in a deadline-driven environment.
  • Sensitivity to needs of youth and diverse ethnic populations.

Work Environment & Physical Demands

  • Work environment is indoors and climate controlled. Maybe exposed to outdoor weather conditions.
  • Moderate noise levels as found in a business office and classroom setting.
  • Must be able to pass a criminal background check, possible fingerprinting, and drug screen.
  • Use of own automobile.