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Corporate Events Coordinator

4 months ago

Louisville, United States Heaven Hill Brands Full time
Job DescriptionJob Description

This is a locally remote position based in Louisville or Bardstown and will require ability to attend onsite meetings/events at our local offices as needed.

What the Role Is

The Corporate Events Coordinator assists in managing, developing, and executing plans for corporate sponsorships, corporate meetings and retreats, national trade events, and other internal or external events as needed, keeping within specific budget parameters as well administrative duties surrounding event coordination.

How You Will Spend Your Time?

  • Assist in developing and executing corporate event sponsorships, local and national trade events, national brand incentive programs and corporate meetings and retreats
  • Work cross functionally with key event stakeholders to plan scope and format of corporate events while monitoring event timelines, keeping activities within budget and preparing post-event reconciliation to measure success of such efforts
  • Responsible for managing event details including site inspections, hotel management, AV services, catering, reviewing banquet orders, securing talent, transportation, procurement and shipping of assets and other special needs, negotiating, and managing against stated budgets
  • Responsible for monitoring event participation to ensure compliance with applicable state regulations and laws, satisfaction of participants, and resolution of any problems that arise
  • Responsible for managing event administrative duties such as keeping inventory of materials, preparing collateral, and overseeing shipping ensuring efficiencies and cost effectiveness
  • Responsible for managing Corporate-derived sponsorships, ensuring all company benefits are realized and achieved
  • Develop key vendor relationships to further partnerships and agreements
  • Assist in the execution and planning of annual large-scale corporate meetings such as National Sales Meeting and management of Distributor Sales Summits for key distributor partners

Who You Are…

  • Bachelor’s Degree in Marketing, Hospitality, Event Management or related field or equivalent years of relevant work experience
  • Minimum 1 year of event planning experience
  • Negotiation skills as it pertains to vendor contracts, etc.
  • Ability to translate brand/company objectives into event execution
  • Strong problem-solving skills
  • Strong project management and time management skills to manage planning of multiple projects over the same timeframe, sometimes on tight deadlines
  • Ability to think creatively to develop, design, and create new themes, event ideas, and possibilities
  • Critical thinking skills using logic and reasoning to trouble shoot problems under pressure
  • Working with others to understand objectives and help deliver results
  • Ability to represent the company and communicate with people internally and externally with high professionalism
  • High level of knowledge of various tools and technology including copiers, scanners, email, and word processing software including Microsoft Word, Excel, PowerPoint, etc.
  • Organization and attention to detail… Many things happen all at once and event coordinators need to stay focused and organized so that the event goes off without a hitch
  • Ability to work a flexible schedule with a willingness to work evenings and weekends
  • Ability to travel as required

Valued but not Required Skills and Experience:

  • Experience in a distilled spirits industry at supplier or distributor level
  • Knowledge of event management software such as Cvent and Smartsheets

Physical Requirements

While performing duties of job, employee is often required to stand; walk; use hands and fingers to handle and move boxes from storage facilities, in and out of vehicles and events, and use of computer. Employee must occasionally lift and/or move up to 50 pounds.

Benefits

  • Paid Vacation
  • 11 Paid Holidays
  • Health, Dental & Vision eligibility from day one
  • FSA/HSA
  • 401K match
  • EAP
  • Maternity/Paternity Leave

Heaven Hill and its affiliates are committed to fostering a diverse workforce as an Equal Employment Opportunity company. We invite applications from candidates of all backgrounds, without regard to race, religion, color, sex, sexual orientation, natural origin, gender identity or expression, age, disability, veteran status or any other legally protected characteristic.