ARPA-H Travel Specialist

1 month ago

Washington, United States SD Solutions LLC Full time
Job DescriptionJob Description

Job Description

Opportunity:  ARPA-H Travel Specialist

This position is contingent upon contract award.


Employment Type: Full-time, W2 employment; Exempt, salaried; Eligible for paid benefits


Corporate Overview

SD Solutions, LLC is a fast-growing professional services company, providing Cybersecurity, Strategy & Governance, IT Modernization, Management Consulting, and Professional Services solutions to large and small clients in the federal government sector. Our broad spectrum of services also includes digital & legacy transition, decommissioning, communications, event planning & logistics, and operations. It is our mission to deliver enduring results to our clients using strong business acumen, technical solutions, and management services. Our core values include quality, timeliness, integrity, trusted relationships, and corporate citizenship.


Opportunity Overview

SD Solutions is seeking a detail-oriented and experienced Travel Specialist to join our team at ARPA-H (Advanced Research Projects Agency for Health). As an ARPA-H Travel Specialist, you will be responsible for coordinating all travel arrangements for our team members, ensuring smooth and efficient travel logistics.


"The Advanced Research Projects Agency for Health (ARPA-H) is a new agency within the Department of Health and Human Services (HHS). It is a research funding agency that supports transformative biomedical and health breakthroughs to provide health solutions for all. ARPA-H accelerates better health outcomes for everyone by supporting the development of high-impact solutions to society's most challenging health problems. These opportunities will advance high-potential, high-impact biomedical and health research that cannot be readily accomplished through traditional research or commercial activity. With a scope spanning the molecular to the societal, these programs have the potential to radically improve everyone's health."

Responsibilities Include

  • Plan and organize domestic and international travel arrangements for ARPA-H staff, including flights, accommodations, ground transportation, and other travel-related services.
  • Research and select appropriate travel options based on budget, schedule, and preferences of team members.
  • Coordinate with travel agencies, airlines, hotels, and other vendors to secure bookings and negotiate contracts for group travel.
  • Manage travel itineraries, schedules, and visa requirements for team members traveling to various locations for conferences, meetings, and projects.
  • Assist in processing travel expenses, reimbursements, and travel policy compliance for all trips.
  • Stay informed about travel advisories, health and safety protocols, and other relevant travel regulations to ensure the well-being of travelers.
  • Provide guidance and support to team members regarding travel procedures, documentation, and travel insurance options.
  • Collaborate with other departments within ARPA-H to streamline travel processes and improve overall travel experience for staff.

Requirements Overview

  • Associate degree in any field. Hospitality management, tourism, business administration, or related fields are a plus.
  • Two years of relevant experience.
  • Proven work experience as a Travel Specialist or similar role, preferably in a government research or scientific organization. Experience from government agencies such as HHS, NIH, and DARPA is preferred.
  • Experience in an R&D environment is highly preferred.
  • Scientific knowledge and expertise in preparing and reviewing manually and electronically generated travel authorizations and vouchers, processing passport/visa applications, Commercial Ticketing Office (CTO) operations and use of GSA City Pair airfare rates.
  • Strong organizational skills with the ability to multitask and prioritize tasks effectively.
  • Excellent communication and interpersonal abilities to liaise with travel vendors, team members, and stakeholders.
  • Proficiency in travel booking systems, travel management software, and Microsoft Office suite.
  • Knowledge of travel industry trends, destination information, and travel policies and procedures.
  • Ability to adapt quickly to changing travel requirements and handle last-minute travel adjustments.

Employment Type

  • Full-time, W2 employment
  • Exempt, salaried
  • Eligible for paid benefits

Clearance, Citizenship, and Work Location

  •       Clearance requirement: Active or able to obtain Public Trust.
  •          U.S. citizenship or lawful permanent residency is required per contract.     

SD Solutions Culture

We are a fast-growing company who puts people first. Our focus is on building the right team to provide exceptional services to our customers and to grow with our organization. We offer very competitive compensation and a very attractive benefits package. We believe in corporate citizenship and provide several levels of support to students, schools, teachers, and other organizations in our local community. If you are looking for a new opportunity to make a difference and build your career in a positive way, please join us. We're waiting for you.


Equal Opportunity Employer

SD Solutions, LLC is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment based on an individual's race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination.

Whenever possible, SD Solutions makes reasonable accommodation for qualified individuals with disabilities to the extent required by law.


Candidate Referral Fee Program

SD Solutions wants to reward you for helping us identify qualified, talented professionals to join our team. Send us your friends and professional connections and we'll reward you with a cash bonus

To submit a qualified referral, please visit our website. You'll need to send the candidate's contact information and/or resume to SD Solutions and include "Candidate Referral" in the subject line. Your referral must be an active candidate interested in new opportunities. You must include the candidate's full name and contact information (i.e., email address and phone number).

Please visit Careers - SD Solutions, LLC (sdsolutionsllc.com) for more details of the Candidate Referral Fee Program.

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