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Law Office Manager

3 months ago

Henderson, United States MNCP Staffing Full time
Job DescriptionJob DescriptionLaw Office Manager (Bilingual)My Next Career Path Staffing - With over 20 years’ experience in Technology Staffing, MNCP Staffing matches candidates to the culture of an organization as well as required skill sets.Job OverviewWe are seeking a bilingual receptionist with experience in the legal field.
Key Responsibilities
  • Office Management:
    • Oversee the day-to-day operations of the office, ensuring a smooth and efficient work environment.
    • Manage office supplies, equipment, and inventory, ensuring all necessary materials are available and functioning properly.
    • Coordinate maintenance and repairs of office equipment and facilities.
  • Administrative Support:
    • Provide administrative support to attorneys and legal staff, including scheduling meetings, managing calendars, and handling correspondence.
    • Prepare and edit legal documents, correspondence, and reports.
    • Handle incoming calls, emails, and other communications in both languages, ensuring timely and professional responses.
  • Client Relations:
    • Serve as the first point of contact for clients, providing exceptional customer service and addressing client needs and inquiries.
    • Translate and interpret communications between clients and legal staff as needed.
    • Assist with client intake and onboarding processes.
  • Financial Management:
    • Manage accounts payable and receivable, including invoicing and payment processing.
    • Monitor and manage the office budget, ensuring cost-effective operations.
    • Assist with financial reporting and analysis.
  • Compliance and Records Management:
    • Ensure the law firm’s compliance with legal and regulatory requirements.
    • Maintain accurate and organized client and firm records, both physical and electronic.
    • Oversee the implementation of office policies and procedures.
Qualifications
  • Language Skills: Fluency in both English and Spanish, with excellent written and verbal communication skills.
  • Education: Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
  • Experience:
    • Minimum of 3-5 years of office management experience, preferably in a legal or professional services environment.
    • Experience managing administrative and clerical tasks in a bilingual setting.
  • Technical Skills:
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Familiarity with legal practice management software and office management systems.
  • Interpersonal Skills:
    • Strong organizational and multitasking abilities.
    • Excellent problem-solving and decision-making skills.
    • Ability to work independently and as part of a team.
    • High level of professionalism and discretion.