Conference Coordinator

2 weeks ago

Miami, United States Blueprint Creative Group Full time
Job DescriptionJob DescriptionJob Type: Contractor
Salary is commensurate with experience and would be competitive with what the market sets
Location: Remote (USA ONLY)
ROLE Blueprint Creative Group (BP), as strategic planners, address our client’s business objectives using whatever means necessary whether that be business planning and transformation, brand positioning, business development, innovation, training and development, or digital modernization.
Client retains us to create business transformation beyond communications planning by discovering which business and marketing KPIs we can improve or impact. To achieve this, our Company is seeking to fill this position.
About the Opportunity:We are seeking a highly organized and detail-oriented Conference Coordinator to join our team and support the planning and execution for our meetings and conference planning team.
Responsibilities:
  • Work closely with the Senior Meeting Planner and Director of Meetings & Conferences to manage all aspects of conferences and expos.
  • Assist with research, selection, and contracting of vendors for various event needs (e.g., signage, printing, promotional materials).
  • Coordinate speaker logistics, including travel arrangements, honoraria payments, and audio-visual requirements.
  • Manage the development and distribution of conference materials (program guide, name badges, handouts).
  • Oversee the onsite registration process, ensuring smooth check-in for attendees and exhibitors.
  • Provide logistical and administrative support during the event, including managing volunteers, room setup, and troubleshooting any issues that may arise.
  • Assist with post-event activities, such as data collection, surveys, and report preparation.
  • Maintain accurate records and documentation throughout the planning and execution process.
  • Stay up-to-date on conference best practices and emerging technologies.

Qualifications:
  • Bachelor's degree preferred, but relevant experience in event management or a related field may be substituted.
  • Minimum 2+ years of experience in event planning or a similar fast-paced environment.
  • Excellent communication, interpersonal, and organizational skills.
  • Strong attention to detail and ability to prioritize tasks effectively.
  • Proficient in Microsoft Office Suite and project management tools.
  • Experience with event registration platforms a plus.
  • Ability to work independently and as part of a team.

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