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Land Specialist

3 months ago

Scottsdale, United States Ashton Woods Full time
Job DescriptionJob Description

Position Title: Land Specialist

Division/Office: Phoenix

Position Reports to: Director of Land Development

Direct Reports to Position: N/A

FLSA Status: Non -Exempt

Company Overview:

Ashton Woods is more than just a home builder. From the sale of our first home in 1989 to recently being named Builder of the Year by Builder Magazine, our focus has always been on blazing new trails and pushing the boundaries of what’s possible in homebuilding. Ashton Woods, the #1 private home builder in the United States, markets its homes through its two award-winning brands, Ashton Woods and Starlight Homes. The Ashton Woods brand is known for designing thoughtfully curated, inspired homes for people who love design. The Starlight Homes brand builds homes specifically for the first-time homebuyer, offering affordable homes with well-executed designs and quality finishes for buyers looking to make the dream of home ownership a reality. The company’s commitment to innovation and continually evolving to meet the needs of the market is a key reason we are one of the most celebrated homebuilders in the nation, winning hundreds of national and local industry awards in product and community design, architecture, merchandising, sales, marketing, and customer service.

Headquartered in Atlanta, Georgia, Ashton Woods sells new homes in Atlanta, Austin, Charleston, Dallas, Houston, Nashville, Orlando, Phoenix, Raleigh, San Antonio, and Tampa.

Position Overview:

The Phoenix Division of Ashton Woods Homes is in search of an experienced coordinator to provide administrative support for the Land Development department. This position will be responsible for processing the setup, insurance compliance, and billing of and by trades and consultants involved in the land development function.

Responsibilities:

  • Responsibilities of this position will include, but not be limited to:
  • Consultant and Trade vendor setup, Consultant/Subcontractor Agreement, and insurance compliance.
  • Setup and maintain project and closing files.
  • Assemble, file, and track approved plans and permits.
  • Order and track all financial assurances for Land Development needs.
  • Will be responsible to track and update budgets monthly with change orders, etc.
  • Ensure all land development invoices/draws/check requests meet necessary internal requirements (full manager approval, accurately taxed, appropriate lien waivers included, etc.) before submitting to Accounts Payable for payment.
  • Assist in the land development bidding and contracting process, including the assembly and distribution of bid packages. Input and assist in the spreading of bids. Prepare bid award and decline notices.
  • Track all Utility Reimbursements.
  • Track and maintain NOI’s for construction and land department.
  • Assist in the preparation, filing, and tracking of SWPPP and Dust Control permitting for the Department.
  • Administrative tasks such as filing, photocopying, faxing, distributing documents, wordprocessing, organizing binders, etc.
  • Act as a liaison between the land department and other departments throughout the organization and process the distribution of materials needed by other departments

Desired Candidate Qualifications:

  • Over 2 years of experience in land development administration preferred.
  • Knowledge of Business English and related correspondence formats; requires extensive follow- up on all correspondence.
  • Strong Computer skills; proficient in Excel, Word, Outlook, and PowerPoint
  • Strong Oral/Written Communication and Interpersonal Skills
  • High degree of professionalism; ability to communicate with confidence.
  • Self-directed; takes initiative, proactively addresses problems; can work with minimal oversight
  • Highly organized and flexible; with the ability to prioritize multiple projects and meet deadlines, often with frequent interruptions and changing circumstances, in a high-volume fast-paced work environment
  • Ability to flourish and navigate in a team environment