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Supply Analyst-Jr

2 months ago

Bethesda, United States Today's Solutions, LLC Full time
Job DescriptionJob DescriptionPosition Description: Experience & Qualifications:
\tBachelor of Science Information Technology, Business and Logistics, related experience
\t5 10 years experience in working within the medical supply chain functional areas such as business operations and risk, supply, healthcare technology and Cyber, environmental services, troubleshooting, issue resolution, compliance with required DHA applicable regulations and procedures, running DMLSS Logistics Systems, and ensuring FISCAM compliance.
\tShall be able to fluently read, write, speak, and fluently understand English.
\tBe a U.S Citizen.
\tWork requires knowledge of DMLSS, LogiCole, and MHS Genesis and procedures to assist with coordinating medical supply chain business processes.
\tKnowledge of medical terminology, simulation and integrating technology and ability or aptitude to learn and understand required integration software and support training of participant MTFs and generate useful recommendations.
\tMust be able to communicate both verbally and in writing.
\tMust possess the ability to multi-task and work in an environment with constant interruptions and reorganization.
\tHigh level writing, facilitation, problem solving, analytic, and briefing preparation communications/briefing skills, and minute taking skills, and other duties as assigned.
\tSystem applications knowledge of all medical logistics operating systems, applications, and tools.
Duties:
\tSynchronize requirements planning for MTFs within the DHN NCR. Provide oversight of Prime Vendor Program for MTFs within the NCR. Assess strategic sourcing targets, Medical Materiel Catalogue, electronic catalogue, and other recommended ecommerce solution for materiel sourcing.
\tMonitor GPC spend and compliance with Enterprise goals for reduction. Monitor procedure to acquire, receive, warehouse, issue, distribute, and dispose of supplies and materiel for MTFs.
\tMonitor and ensure strategic sourcing and standardization initiatives are implemented and complied with by NCR MTFs and other ecommerce solutions. Implement an effective compliance plan for standardization and waiver/exception program to support MTFs. Assess MTF compliance with standardization goals/objectives.
\tImplement and evaluate reporting requirements for MTFs with continuous monitoring and training in bi-weekly Supply Chain Meetings. Ensure MTF compliance with statutory and regulatory standards (FDA/ DEA). Implement demand driven stock inventories at MTFs.
\tEnsure business processes are in place for environmental protection of stocks in storage/in-transit to prevent deterioration and maintain clinical efficacy. Coordinate with MTFs to ensure appropriate receipt and closure in DMLSSs all financial transaction. Ensures compliance with DHA MEDLOG Assessment Checklist.
\tManage/oversee program directives for (DMLSS/Logi-Cole) governance and administrative management. Establish system access controls for MTFs within the NCR. Establish and monitor MTF performance metrics with Enterprise objectives for materiel standardization, acquisition and strategic sourcing, data quality, and joint readiness.
\tProvide technical oversight and ensure compliance with functional DMLSS module usage to support MTFs. Oversee MTF system FISCAM compliance.
\tCommunicate and provide guidance for system changes and data updates to MTFs as directed by DHA HQ.
\tManage/oversee logistics systems training requirements for MTF staff. Coordinate system application problems with MHS Help desk. Serve as Representative for system architecture and applications, business analysis, and audit compliance, etc.
\tEnsures all documentation is available for command audits, command reviews and inspections.
\tConduct analytical studies for supplies across the DHN-NCR. Identify and assess gaps in current supply chain and implement process improvement to support MTFs. Analyze results and evaluate performance of MTFs relative to measures and benchmarks. Leverage data to support MTFs in improving supply chain efficiency and quality of patient care. Support MTFs to identify and implement opportunities to realize savings and reduce waste and unwarranted variations. Optimize use of ecommerce and medical materiel catalogue for MTFs. Identify requirements for standardization and savings across MTFs within the NCR. Analyze data to right size supplies and equipment for patient care, and MEDCOI/MHS Genesis ongoing wave implementation for MTFs.
\tDevelops, writes, and updates SOPs as required.
\tCompiles periodic and monthly status reports on department budget, contracts, supplies and equipment information, and required staff training.
\tPrepares briefings, compile briefing notes, and ensures RFIs are completed.
\tParticipates in evaluating and reviewing organizations, programs, activities, and functions to assess compliance with laws, regulations, and contract provisions; effectiveness of internal controls; and the efficiency, and effectiveness of operating programs.
\tIdentifies deficiencies, solves problems, and makes recommendations to optimize balance between program requirements. Performs fact finding and data gathering activities in the performance of the evaluation. These activities include conducting or participating in interviews of agency employees; conducting surety and management control related inspections; and gathering results/data from previous reviews or inspections, and ensures MTF compliance with DHA Medical logistics regulations, Logistics Management Indicators, and associated checklists.
\tMaintains audible files on related data and applies analytical methods to the available files to determine trends, patterns, and irregularities, researching applicable Standard Operating Procedures (SOPs), directives, regulations, and laws that pertain to the activity or program being evaluated.
\tAssesses current practices; and recommends program or procedural changes in subject matter areas being reviewed or evaluated.
\tRevises, compiles, and develops specific operational plans, briefings, and requirements from review of program guidance, requirements, safety applications, and inspections.
\tDevelops, prepares, and monitors execution of said plans and programs. Develops schedules for conducting systematic reviews and evaluations of program activities.
\tDesigns schedules which ensure that reviews and subsequent evaluation made of operating procedures and practices and other pertinent actions taken by supporting organizations, including safety, security, accountability and reliability of systems and personnel, are in full compliance with program requirements. Participates with and provides technical consultation at all levels regarding the adequacy, efficiency, effectiveness, and reliability of personnel and equipment for various program operations. Assist with appropriate training manuals to assure continuity of operations across technical support teams (Note: this is limited to on-site training that can be provided by incumbent Government or Contractor staff and does not include specialized training courses provided by manufacturers, software developers, and component providers)
\tPrepare and maintain a logistics database all required DHA MED Log information logistics and management reports.
\tFacilitate meetings, prepare briefings, and ensure all logistics task and requirement are met.
\tMust be able to work at a desk for extended hours
\tLong periods of repetitive motion such as typing
\tLong periods of sitting and computer type work
\tMust be able to lift up to 25lbs occasionally