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Litigation & Dispute Resolution Legal Assistant

4 months ago

West Palm Beach, United States Ascension Global Staffing & Executive Search Full time
Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking an experienced Litigation Legal Assistant to join our client's West Palm Beach office. This position performs various legal administrative support duties and delivers high-quality service to clients, committing to integrity and excellence. The legal assistant will support attorneys with various tasks, including conducting legal research, drafting, and reviewing documents, communicating with clients, preparing hearings, trials, and meetings, and organizing and maintaining files. The ideal candidate will manage a large and diversified workload in support of attorneys and paralegals that require a good understanding of the organization and its business needs. The responsibilities include prioritizing, managing, following through on multiple projects, and communicating effectively, courteously, and professionally with clients, attorneys, staff, the Judiciary, and peers. Candidates must have a thorough knowledge of practice-specific administrative processes and procedures, information technology systems, research tools, and a broad-based understanding of the clients, matters and associated practices. This is a 36.25 hour per week position.Responsibilities include but not limited to:
  • Conduct legal research on cases and gather pertinent legal information.
  • Prepare and draft legal documents such as briefs, motions, complaints, pleadings, subpoenas, affidavits and summonses, formats documents as appropriate for each court.
  • Compile, proofread, and edit drafts of contracts, leases, licenses, and other legal documents.
  • Coordinate multi-document filings in circuit, state, and federal courts, including e-filing.
  • Establish and maintain paper and electronic files in compliance with firm policies utilizing the firm’s document management system.
  • Transcribe dictation, scheduling, calendaring, time entry, and billing.
  • Collaborate with firm-wide departments handling multiple responsibilities, including case opening, conflict checking, billing, training, records, etc.
  • Assist attorneys in all stages of litigation cases from onset to post-trial.
  • Assist with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendar, and communicating effectively with opposing counsel and courtroom staff.
  • Perform other related duties as assigned.
  • Experience tracking firm, attorney and client expenses and using application software to process reimbursement and payments.
  • Knowledge and ability to participate in client billing including assisting attorneys in entering narratives, tracking billable tasks, making edits, calendaring billing due dates.
  • Schedule client appointments in coordination with the attorney.
  • Managing electronic and paper case files.
  • Handling incoming and outgoing mail and other correspondence.
  • Answering, screening, directing, and placing telephone calls and emails.
  • Consistently deliver outstanding client service and quality.
  • Perform other related duties as assigned.
Required Skills/Abilities:
  • Exceptional verbal and written communication skills.
  • Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.
  • Excellent interpersonal and customer services skills.
  • Excellent organizational skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to perform tasks utilizing legal office software such as document management.
  • Ability to function well in a high-paced and at times stressful environment.
  • Ability to maintain confidentiality and exercise discretion and good judgment.
  • Ability to work independently.
  • Full proficiency with advanced, multifunction word processing software including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and PDF programs) or related software.
  • Experience in Coyote is a plus.
Education and Experience:
  • High School Diploma or equivalent
  • Minimum five (5) years of experience in a legal environment or law firm.
  • Notary for the State of Florida required.