Current jobs related to Executive Assistant to the CEO - Sudbury - Methods Machine

  • Executive Culinary Assistant

    1 week ago

    Sudbury, Massachusetts, United States Nans Full time

    About the RoleWe are seeking a highly skilled Sous Chef to lead our culinary team at Nans. As a key member of our kitchen staff, you will be responsible for assisting the Executive Chef in maintaining the highest standards of food quality, presentation, and service.Key ResponsibilitiesCoordinate and manage the efforts of our culinary team to ensure seamless...

  • Personal Care Assistant

    3 weeks ago

    Sudbury, Massachusetts, United States Assisting Hands Home Care Full time

    Transform the Aging ExperienceBecome a valued Caregiver with Assisting Hands Home Care. In this role, you will offer personalized support to clients in their own residences, ensuring their comfort and well-being.Key Responsibilities:Deliver both direct and indirect personal care to clients within their home environment.Foster effective communication and...

  • Personal Care Assistant

    4 weeks ago

    Sudbury, Massachusetts, United States Assisting Hands Home Care Full time

    Transform the Aging ExperienceBecome a Caregiver with Assisting Hands Home Care and make a difference in the lives of seniors.As a Caregiver, you will deliver personalized support to clients within their homes, ensuring they receive the care they need in a familiar environment.Key Responsibilities:Deliver both direct and indirect personal care to clients in...

  • Personal Care Assistant

    4 weeks ago

    Sudbury, Massachusetts, United States Assisting Hands Home Care Full time

    Transform Lives as a Caregiver with Assisting Hands Home CareAs a dedicated Caregiver, you will deliver personalized support to clients within the comfort of their homes. Your role will involve providing outstanding in-home care and companionship, following the tailored personal care service plan established for each individual.Key Responsibilities:Deliver...

  • Speech Language Pathologist Assistant

    3 days ago

    Sudbury, United States Soliant Full time

    Job DescriptionJob DescriptionMinimum 1+ years speech therapy experience required.Soliant is seeking a licensed Speech Therapist Assistantto join a school district inSudbury, Massachusetts. We are currently conducting interviews and hiring for the 24-25 school year. As a Speech Language Pathologist Assistant, you will provide speech and language services to...

  • Pediatric School Speech Language pathology role

    5 days ago

    Sudbury, United States Sunbelt Staffing Full time

    Job DescriptionJob DescriptionMinimum 1+ years speech therapy experience required.A school district in Sudbury, MA is working with sunbelt to hire a full time Speech language pathologist.Job Description:37 Hours Weekly Full Time Multiple Caseloads Clinical Team Provided SLPA AssistanceActive MASLPLicense Pediatric Experience IEP Experience In order to be...

  • Pediatric School Speech Language pathology role

    5 days ago

    Sudbury, United States Sunbelt Staffing Full time

    Job DescriptionJob DescriptionMinimum 1+ years speech therapy experience required.A school district in Sudbury, MA is working with sunbelt to hire a full time Speech language pathologist.Job Description:37 Hours Weekly Full Time Multiple Caseloads Clinical Team Provided SLPA AssistanceActive MASLPLicense Pediatric Experience IEP Experience In order to be...

  • Sous Chef

    5 months ago

    Sudbury, United States Nans Full time

    Job DescriptionJob DescriptionWe are looking for a motivated Sous Chef to join our team! You will be assisting the Executive Chef in maintaining the operation of the kitchen, from running service, food prep, and quality control for inventory and physical maintenance.You are a natural leader with previous supervisory experience as well as experience with...

  • Sous Chef

    2 weeks ago

    Sudbury, United States Nans Full time

    We are looking for a motivated Sous Chef to join our team! You will be assisting the Executive Chef in maintaining the operation of the kitchen, from running service, food prep, and quality control for inventory and physical maintenance. You are a natural leader with previous supervisory experience as well as experience with high-volume cooking. You excel at...

  • Sous Chef

    1 week ago

    Sudbury, United States Nans Full time

    We are looking for a motivated Sous Chef to join our team! You will be assisting the Executive Chef in maintaining the operation of the kitchen, from running service, food prep, and quality control for inventory and physical maintenance. You are a natural leader with previous supervisory experience as well as experience with high-volume cooking. You excel...

  • Healthcare Service Administrator

    4 weeks ago

    Sudbury, Massachusetts, United States NavitsPartners Full time

    Healthcare Service AdministratorKey ResponsibilitiesWelcomes patients in a courteous and professional manner, manages phone communications, registers patients, collects co-payments, updates demographic and insurance details, and schedules follow-up appointments along with necessary test requisitions.Completes all required ongoing education as mandated,...

  • Mechanical Equipment Specialist

    4 weeks ago

    Sudbury, Massachusetts, United States Jabil Full time

    COMPANY OVERVIEW At Jabil, we are dedicated to transforming possibilities into realities and enhancing every aspect of our operations. As a reliable collaborator for leading global brands, we provide extensive engineering, manufacturing, and supply chain solutions. With over five decades of industry experience and a broad network of more than 100 facilities...

  • Mechanical Maintenance Specialist

    4 weeks ago

    Sudbury, Massachusetts, United States Jabil Full time

    At Jabil, we are dedicated to making ANYTHING POSSIBLE and EVERYTHING BETTER. As a trusted partner for leading global brands, we provide extensive engineering, manufacturing, and supply chain solutions. With over five decades of experience across various sectors and a robust network of more than 100 facilities worldwide, Jabil merges global reach with local...

  • Relationship Banker

    2 weeks ago

    Sudbury, Massachusetts, United States Bank of America Full time

    Job DescriptionJob Summary:We are seeking a highly motivated and customer-focused Relationship Banker to join our team at Bank of America. As a Relationship Banker, you will be responsible for building and maintaining strong relationships with our clients, providing them with exceptional service and support, and helping them achieve their financial goals.Key...

  • Salesforce Administrator

    3 weeks ago

    Sudbury, United States Methods Machine Full time

    Job DescriptionJob DescriptionDescription:Methods Machine Tools, Inc. supplies high-quality, high-precision machine tools and automation solutions, and designs integrated custom machining processes and systems. Headquartered in Sudbury, Mass., and in operation since 1958, Methods provides an end-to-end portfolio of best-in-class products, engineering,...

Executive Assistant to the CEO

4 months ago

Sudbury, United States Methods Machine Full time
Job DescriptionJob DescriptionDescription:

About Methods Machine Tools


Methods Machine Tools, Inc. supplies high-quality, high-precision machine tools and automation solutions, and designs integrated custom machining processes and systems. Headquartered in Sudbury, Mass., and in operation since 1958, Methods provides an end-to-end portfolio of best-in-class products, engineering, service, parts, training, and integration. Methods has more than 300 employees, seven technology centers, one high precision machining center, and has installed in excess of 45,000 machines throughout North America.


We currently have the following career opportunity available in Sudbury, MA:


Executive Assistant to the CEO


The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Candidate should be a master multi-tasker with excellent communication skills and an upbeat attitude. Comfortable working with confidential time sensitive assignments. Should be able to assist management by handling office tasks, provide polite and professional assistance via phone, mail and email, being helpful and positive presence in the workplace. Candidate must possess a skillset that focuses on attention to details and willing to take initiative. The person who is hired to fill this role must be high energy, and be ok working in a fast-paced environment.

This is NOT a typical administrative or executive assistant role; you will not spend the majority of the day at a desk or behind a computer screen. It is highly likely that no two days will be exactly the same and the role will definitely embody a mix of both executive assistant plus personal assistant. Must be proficient using computers and Microsoft Office.


PRIMARY RESPONSIBILITIES

  • Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
  • Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
  • Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
  • Serve as the primary point of contact for internal employees and external customers on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
  • Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
  • Maintain open communications with the executive team members, including meeting regularly with their operations and providing information and documents as needed.
  • Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
  • Plans, coordinates and ensures the CEO's schedule is followed and respected. Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization.
  • Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
  • Provide event management support as requested.
  • Provide hospitality to all guests and help to create a welcoming environment.
  • Answer main phone line and respond to inquiries.
  • Process and distribute daily mail.
  • Invest in building long-lasting relationships both externally and internally.
  • Manage CEO’s travel reimbursements and reconciliation.
  • Other projects/duties as assigned for the overall benefit of the organization

QUALIFICATIONS/EXPERIENCE

  • Significant executive support experience, including supporting C-level executives experience is highly-preferred.
  • Expert proficiency with Microsoft Office, ability to design and edit graphic presentations and materials.
  • Strong verbal and written communication skills.
  • Exceptional organizational skills and impeccable attention to detail.
  • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.
  • Make appropriate, informed decisions regarding priorities and available time.
  • Ability to complete a high volume of tasks and projects with little or no guidance.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Able to maintain a high level of integrity and discretion in handling confidential information.
  • Excellent judgment is essential.
  • Ability to switch gears at a moment’s notice.

Methods Machine is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Requirements: