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Project Detailer

2 months ago

Indianapolis, United States Newco Dealers Wholesale Full time $80,000 - $100,000
Job DescriptionJob Description

Job Summary

The Division 8 Project Detailer plays a crucial role in the successful execution of CMF (Commercial / Multifamily) projects by overseeing the detailing, documentation, and submission processes once a project is secured by the sales team. This position involves close collaboration with various in-house departments, customers, and vendors to ensure that all project specifications for doors, frames, and hardware are meticulously detailed and meet the highest standards of quality.

The ideal candidate is a detail-oriented professional with a strong background in the doors, frames, and hardware industry, who thrives in a dynamic environment. They will leverage their industry experience to produce accurate and comprehensive shop drawings, submittals, and schedules. This role demands a commitment to excellence, attention to detail, and a proactive approach to problem-solving.

The Project Detailer is expected to embody and promote the company’s core values: Own It, Work as ONE Team, Find a Way, and Play to Win.


Mission

The mission for this role is to accurately and efficiently detail CMF-awarded projects, thereby allowing project managers to focus on managing existing projects and allowing the sales team to focus on winning new projects.

Outcomes

2025 Measures of Success:

  • Detail $20M - $30M of CMF-awarded projects
  • 95% on-time delivery of all details to customers
  • Zero quality defects related to detailing mistakes
  • Detailed margin ≥ bid margin


Position Reports To:

Director of Business Development


Responsibilities:

  • Engage with estimators early in the project lifecycle to review and clarify the project scope, ensuring alignment with client expectations and budgetary constraints.
  • Thoroughly examine architectural drawings, plans, specifications, addenda, and other relevant documents to accurately interpret the design intent and identify potential issues.
  • Utilize extensive knowledge of building codes, life safety standards, and accessibility requirements (e.g., ADA compliance) to ensure that all designs meet regulatory standards.
  • Create precise submittals and shop drawings by integrating door schedules with comprehensive product data, ensuring all elements are accurately represented and meet project specifications.
  • Design and implement door hardware keying schedules, coordinating with stakeholders to ensure security and functionality are optimized across the project.
  • Collaborate with the access control project manager to integrate door hardware and access control systems, ensuring seamless functionality and adherence to security requirements.
  • Evaluate and suggest cost-effective alternatives without compromising quality, performance, or compliance, contributing to the project's value engineering efforts.
  • Verify and track all vendor quotes to ensure consistency, accuracy, and alignment with budget expectations.
  • Confirm submittal project pricing against estimated project pricing, identifying and addressing any discrepancies to maintain budget integrity.
  • Collaborate closely with project managers during the job transition phase, providing ongoing technical support and ensuring a smooth handover from design to execution.
  • Conduct thorough reviews of shop orders to ensure they align with approved submittals and project requirements, addressing any inconsistencies before fabrication.
  • Write detailed RFIs to clarify any ambiguities, resolve potential conflicts, and obtain necessary verifications, maintaining clear and effective communication with all stakeholders.
  • Upon receiving feedback on submittals, promptly revise and resubmit documents as required, ensuring that all revisions are thoroughly documented and meet the final approval criteria.


Additional Education/Skills Requirements

  • A degree in Architectural Technology, Construction Management, Engineering, or a related field is preferred.
  • At least 5-7 years of experience in detailing or a related role within the construction industry, with a focus on Division 8 components.
  • Strong understanding of Division 8 materials, hardware, building codes, and industry standards (e.g., ADA requirements, fire ratings).
  • Certification from the Door and Hardware Institute (DHI) as an Architectural Hardware Consultant (AHC) or Certified Door Consultant (CDC) desired.
  • Experience with large-scale or complex projects, such as large apartment complexes or high-rise buildings, would be a major advantage.
  • Experience with AVAware preferred.


Competencies Required

  • Attention to Detail
    • Precision in Drawings: Ability to produce highly accurate drawings with precise measurements and specifications, minimizing errors that could lead to costly construction issues.
    • Thoroughness: Ensures that all aspects of the design are considered, including how different components interact, the installation process, and potential conflicts with other building elements.
  • Analytical and Problem-Solving Skills
    • Critical Thinking: Ability to analyze complex architectural plans and identify potential issues or conflicts with the Division 8 scope of work.
    • Problem-Solving: Skill in resolving issues that arise during the detailing process, such as adapting designs to fit site conditions or coordinating with other trades to avoid clashes.
  • Communication and Collaboration:
    • Interdisciplinary Collaboration: Strong ability to work closely with architects, engineers, contractors, and fabricators to ensure that the designs are feasible and align with the overall project goals.
    • Clear Communication: Effectiveness in communicating design intent and technical information, both in written specifications and verbally during meetings.
  • Project Management Skills
    • Time Management: Ability to manage time effectively, prioritize tasks, and meet project deadlines, even when working on multiple projects simultaneously.
    • Organizational Skills: Keeps track of all project details, documentation, and revisions, ensuring that everything is well-organized and easily accessible.
  • Adaptability and Continuous Learning
    • Adaptability: Flexibility in adapting to changes in project scope, design modifications, or new technologies and materials.
    • Continuous Learning: Commitment to staying up-to-date with industry trends, new materials, and advancements in detailing software and tools.
  • Quality Assurance
    • Commitment to Quality: Ensures that all drawings and specifications meet the highest standards of quality and accuracy before they are released for fabrication or installation.
  • Client and Stakeholder Management
    • Client Interaction: Ability to interact with clients professionally, discussing design options, modifications, and ensuring that their needs and preferences are met.
    • Stakeholder Engagement: Engages effectively with all stakeholders, balancing their needs and expectations while maintaining the integrity of the design and project goals.
  • Innovation and Creativity
    • Creative Solutions: Applies creativity to develop innovative solutions to design challenges, especially when dealing with custom or high-performance openings.
    • Design Optimization: Continuously seeks ways to improve designs for better functionality, aesthetics, and cost-effectiveness.
  • Ethics and Professionalism
    • Integrity: Maintains high ethical standards in all dealings, ensuring transparency, honesty, and accountability in their work.
    • Professionalism: Demonstrates professionalism in all interactions, from communicating with clients to collaborating with team members.