Mailroom & Facilities Associate

3 weeks ago

Boston, United States Fenway Health Full time
Job DescriptionJob DescriptionDescription:

Under the supervision of the Facilities Manager, the Mailroom & Facilities Associate manages the mailroom and provides assistance in support of the maintenance, repair and operations for all sites of the health center.


1. Oversees & maintains mailroom services

  • Sorts mail from post office
  • Sorts and delivers internal mail in a timely manner
  • Delivers all boxes and packages to respective departments or employees in a timely manner
  • Meters all outgoing mail
  • Delivers all outgoing mail to post office
  • Fills and empties all currier bags

2. Performs tasks related to the maintenance of building and grounds in a timely manner

  • Prepares conference rooms at all sites for meetings, luncheons, etc
  • Paints and performs other activities necessary for the cleanliness of and proper presentation of the facilities at all health center sites
  • Performs maintenance and repairs to agency facilities, including, but not limited to: performing basic plumbing, electrical work, HVAC maintenance and repairs and carpentry
  • Anticipates required plumbing, electrical, carpentry and other work, and makes recommendations regarding this work
  • Escorts vendors when center needs repair from outside services

3. Accurately and in a timely manner oversees the monitoring and maintenance of a variety of health center supplies

  • Monitors the use of lunchroom supplies such as paper plates, napkins and plastic utensils
  • Monitors and cleans lunchroom including: wiping down counters and washing sinks, counters, floors, tables
  • Delivers copier paper so that it is available at all times at the various copier stations
  • Replaces toner in the photocopiers as needed
  • Keep up with cleaning bathrooms; Such as sweeping, moping, cleaning of toilets/sinks, paper/soap dispensers
  • Assists in preparing stock list

4. Meet agency participatory expectation

  • Adheres to all agency and departmental policies and procedures
  • Participates in quality assessment and improvement activities as requested
  • Adheres to the highest principles of patient and client confidentiality
  • Adheres to established safety policies, procedures and precautions; identifies potential or actual unsafe situations in the environment and takes measures to rectify the situation
  • Attends all required meetings, in-services and professional trainings
  • Maintains professional competence necessary to perform job responsibilities; maintains and provides agency with records of continuing education activities
  • Serves on agency committees and in professional organizations when requested
  • Adheres to proper dress code

5. Performs related duties as required

Requirements:
  • High School graduate or equivalent required
  • Basic knowledge of at least three of the following: heating, ventilation and air conditioning, plumbing, electrical work and carpentry
  • Basic Computer experience
  • Basic knowledge of building codes highly desirable.
  • Excellent customer service skills
  • Ability to manage projects
  • Familiarity with reading blueprints
  • Demonstrated ability to work closely with vendors and other professionals and monitor contract compliance
  • Ability to manage multiple projects, activities and tasks simultaneously
  • Ability to establish and maintain effective working relationships with staff, vendors and visitors to facility
  • Experience working with an ethnically, culturally and racially diverse work staff preferred
  • Ability to work harmoniously with diverse groups of individuals

Physical Requirements:

  • Note from a doctor that states you are physically fit to complete the responsibilities of this position according to the job description

Ability to meet the following physical requirements with or without reasonable accommodations:

  • Regularly walk, stand, stoop, climb, kneel and crouch
  • Frequently lift, carry, push and pull objects weighing up to 50 pounds independently, and occasionally objects weighing up to 100 pounds with assistance
  • Work involves considerable exposure to unusual elements such as extreme temperatures, unpleasant odors and/or loud noises
  • Moderate physical activity

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