On-Call Event Coordinator

2 weeks ago

San Francisco, United States COFAM- Corporation Of the Fine Arts Museums Full time
Job DescriptionJob DescriptionUnder the direction of the Associate Director and Manager of Event Rentals, On Call Event Coordinators at the Fine Arts Museums of San Francisco act as the official representative of the Museums for events taking place at the de Young and Legion of Honor museums. On Call Event Coordinators manage events that have been organized by the museums’ event leads, including the Associate Director and Manager of Event Rentals, Special Events/ Public Programs / Internal Museum Events / Private Event Rentals & Weddings / Corporate Rentals / Theater Performances, etc.

The On Call Event Coordinator (EC) manages the events, including the coordination and monitoring of caterers, vendors, decor, entertainment, coat check, janitorial, security, and engineering needs while onsite. On Call Event Coordinators are responsible for ensuring that clients and vendors are in compliance with Museum guidelines and procedures with regard to the use of the de Young and Legion of Honor, and the protection and security of the artwork. Oversees all event set-up and the breakdown /clean-up following the event, and briefs the Event Rentals Manager or FAMSF staff event lead in writing after the event.

Typical Duties and Responsibilities:

  1. Enforces all museum event guidelines and procedures. Acts as the main museum representative for clients and vendors during events when the museum event lead is not onsite. Prioritizes a positive client experience, maintaining clear, friendly communication with clients during load in/out and throughout the event.
  2. Provides logistical support for Special Events, Public Programs, Internal Museum Events, and Museum rentals:
    1. Reviews Operations Request for event specifics, logistics, and details.
    2. Familiarizes self with key players (i.e. FAMSF Event lead, rental client, caterer, and other vendors).
    3. Advises event planners and caterers on approved floor plans for food, bar set-up, auxiliary lighting, and entertainment.
    4. Oversees all set-up and break down activities, such as vendors, equipment set-up, coat check, janitorial and security, caterers, docents, stores, and entertainment.
    5. Assists Museum on-site operations personnel (i.e. Member and Visitor Services, other museum staff, janitorial, etc.) in moving museum equipment, i.e. stanchions, kiosks, signage etc. – You are not required to assist caterers and other vendors in moving their tables, chairs, or other rental equipment.
    6. Monitors events, before and during, to ensure that all procedures are being followed correctly and that all guidelines relating to the protection and security of the art are observed.
    7. Oversees safety of guests, vendors, and staff, such as checking power cords for proper taping and exit accessibility.
    8. Assists in client contact. Acts as museum liaison with regard to event knowledge during the event and understands event logistics and planning.
    9. Assists in the mediation of conflicts among guests, clients, vendors, Museum staff, and emergency personnel by providing clarification and reiteration of Museum policies and procedures.
    10. Greet and meet clients. Act as Museums’ representative during the event with regard to client satisfaction and customer service.
    11. Other duties as assigned.
  1. Remains until events are finished and until the breakdown and clean-up are completed (or until the shift ends, which would be previously specified if earlier than event loadout). Directs caterers and vendors to be sure that Museums are returned to original condition; performs walk-through and final check.
  2. Briefs the Associate Director and Manager of Event Rentals in writing after each event.
  3. Performs other duties as assigned.
  4. Attendance expectations:
    • On Call Event Coordinators are expected to take a minimum of two shifts per month.
    • The majority of shifts are scheduled for at least four hours, and are primarily in the evenings and weekends.

Minimum Qualifications:

Education: High School Diploma or GED.

Work Experience: One year of experience in event coordination/management.

Skills and Abilities:

  • Excellent verbal communication skills.
  • Excellent problem-solving skills.
  • Ability to give instructions and direction to others; interpret and explain museum policies and procedures.
  • Ability to deal courteously, tactfully, and discretely with Museum clients, the general public, and outside organizations and groups.
  • Ability to promote and maintain good relations between the Museums and those involved in event functions.
  • Ability to coordinate activities of support staff (i.e. security, engineering, cleaning crew, coat check).
  • Ability to work well under pressure and demonstrate sound judgment.
  • Ability to successfully handle multiple, and sometimes, conflicting priorities.
  • Ability to write routine reports, correspondence, and speak effectively before groups or individuals
  • Punctual, dependable, and conscientious; reliable and trustworthy; detail-oriented.
  • Ability to read and interpret documents
  • Ability to work nights, weekends, and extended shifts; maximum flexibility required.
  • Proficiency in Google Suite

Working Conditions:

  • Physical Demands: Ability to lift at least 25 pounds.
  • Ability to walk and stand for an extended period of time.
Additional:


COFAM is committed to advancing career opportunities for a diverse pool of qualified and capable talent, centering equity and inclusion across all aspects of our recruitment strategy.

The pay rate for this position is $24.00 per hour. There are NO benefits associated with this position.

Application Deadline: Sunday, May 19, 2024 (9pm PST)

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HumanResources@famsf.org.

We recommend all new COFAM employees be vaccinated against COVID-19 but this is no longer a requirement of employment. Please contact humanresources@famsf.org with any questions.

___

COFAM is the Corporation of Fine Arts Museums and is the privately funded non-profit corporation which supports the Fine Arts Museums of San Francisco, a department of the City and County of San Francisco.

COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Comprising the de Young Museum in Golden Gate Park and the Legion of Honor in Lincoln Park, we are the largest public arts institution in the City of San Francisco and one of the largest art museums in the United States. The de Young, designed by Herzog & de Meuron and located in Golden Gate Park, showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa. The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin's The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge.

  • Event Coordinator

    1 month ago

    San Francisco, United States Epiq Systems, Inc. Full time

    It's fun to work at a company where people truly believe in what they are doing! **Job Description**: SUMMARY RESPONSIBILITIES - Supports all aspects of event planning from venue scouting, equipment logistics, room setup, and day of management and assistance - Nurture relationships with vendors, venues, and other industry contacts while supporting all...

  • Events Coordinator

    2 days ago

    San Francisco, United States Chotto Matte - San Francisco Full time

    **Job Opportunity: Events Coordinator** **Compensation**: This position offers a base salary plus a commission based on event sales. Depending on sales performance, the total annual compensation typically ranges from $85,000 to $110,000. **About Us**: Chotto Matte is on a global journey, expanding our unique Nikkei cuisine and dynamic, contemporary setting...

  • Events Coordinator

    3 weeks ago

    San Francisco, United States St Anthony Foundation Full time

    Founded in 1950, St. Anthony's provides food, clothing, shelter, medical care, technology access, addiction recovery services, job training, and other critical resources to people experiencing homelessness and extreme poverty. Every day, with dignity and respect, we support and are supported by thousands of San Franciscans. Join us in creating a future where...

  • Event Coordinator

    4 weeks ago

    San Francisco, United States Jones Lang LaSalle SAS Full time

    **About JLL** Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent...

  • Event Coordinator

    3 days ago

    San Francisco, United States 3m.com.tt Full time

    **About JLL** Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent...

  • Events Coordinator

    11 hours ago

    San Francisco, United States Chotto Matte - San Francisco Full time

    Job DescriptionJob DescriptionJob Opportunity: Events CoordinatorCompensation: This position offers a base salary plus a commission based on event sales. Depending on sales performance, the total annual compensation typically ranges from $85,000 to $110,000.About Us:Chotto Matte is on a global journey, expanding our unique Nikkei cuisine and dynamic,...

  • Rentals and Events Coordinator

    4 weeks ago

    San Francisco, United States African American Art And Culture Complex Full time

    **Salary Range**: $30-34.00/hr. with a comprehensive benefits package that includes health, dental, vision, FSA, CalSavers Retirement program, commuter benefits, paid time off, and opportunities for professional development. **Location**: This is a full-time, onsite position located in San Francisco, CA. **Reports to**: Facilities & Operations...

  • Event Coordinator

    4 days ago

    San Jose, United States Dave & Buster Full time

    Job Description: POSITION SUMMARY: The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. Without this critical role, our efforts to provide "unreasonable hospitality" would be impossible. The Event Coordinator is responsible for supporting the...

  • Workplace Events Coordinator

    3 days ago

    San Francisco, United States business Full time

    Job description HireArt is helping a cutting edge AI research and deployment company hire a Workplace Events Coordinator. In this role, you will plan, coordinate and execute events in company offices around San Francisco, as well as build processes to help scale the Workplace Events Program around the world. The ideal candidate is both creative and...

  • Event Operations Coordinator

    6 days ago

    San Francisco, United States Presidio Trust Full time

    Event Operations Coordinator (Seasonal; Setup/Breakdown) Event Operations Coordinator (Seasonal; Setup/Breakdown) About the Role The Presidio Trust is seeking to hire a seasonal Event Operations Coordinator to join the Visitor Services team. Once an Army Base, the Presidio of San Francisco is now a new kind of national park. The 1,500-acre Presidio is richly...

  • Event Coordinator

    4 days ago

    San Diego, United States Nth Generation Full time

    Job DescriptionJob DescriptionAre you looking to do Event Coordination with a cutting-edge IT Services & Solution Provider? Do you want to join a locally and nationally award-winning company? Nth Generation has consecutively placed within the Best Places to Work in San Diego and has also been recognized nationally by Inc Magazine's Best Places to Work....

  • Event Coordinator

    12 hours ago

    San Diego, United States Nth Generation Full time

    Job DescriptionJob DescriptionAre you looking to do Event Coordination with a cutting-edge IT Services & Solution Provider? Do you want to join a locally and nationally award-winning company? Nth Generation has consecutively placed within the Best Places to Work in San Diego and has also been recognized nationally by Inc Magazine's Best Places to Work....

  • Host and Events Coordinator

    4 days ago

    San Francisco, United States Early To Rise Full time

    Title: Host / Events Coordinator Location: San Francisco, CA Company: Early to Rise SF About Us: Early to Rise is a newly-opened, vibrant eatery in NoPa dedicated to providing an exceptional brunch experience. We pride ourselves on our scratch-made menu offerings, warm hospitality, and inviting atmosphere. As a key member of our team, you'll play a crucial...

  • Event Coordinator

    2 days ago

    San Diego, United States Liberty Military Housing Full time

    _At _**Liberty Military Housing **_we’re here to serve those who serve our country by providing military families with comfortable, well-maintained homes in inviting communities across the United States. We take great pride in our highly trained team of professionals. With a blend of property management and military backgrounds, our employee-owners bring a...

  • Event Coordinator

    18 hours ago

    San Antonio, United States Think Tell Junction Full time

    Job DescriptionJob DescriptionJoin Our Team as an Event Coordinator at Think Tell JunctionAre you a detail-oriented individual with a passion for creating unforgettable experiences? Think Tell Junction is looking for an Event Coordinator to join our team in San Antonio, TX. As an Event Coordinator, you will play a crucial role in planning and executing a...

  • Event Coordinator

    2 weeks ago

    San Antonio, United States Think Tell Junction Full time

    Job DescriptionJob DescriptionJoin Our Team as an Event Coordinator at Think Tell JunctionAre you a detail-oriented individual with a passion for creating unforgettable experiences? Think Tell Junction is looking for an Event Coordinator to join our team in San Antonio, TX. As an Event Coordinator, you will play a crucial role in planning and executing a...

  • Special Events Coordinator

    3 weeks ago

    San Antonio, United States Archdiocese of San Antonio Full time

    Job Type Full-timeDescription Mission: The mission of Catholic Charities is to provide for the needs of our community through selfless service under the sign of love. Works Hours: 8:30 a.m. - 5:00 p.m., evenings and weekends as needed. Workdays: Monday - Friday Location: 202 W French Pl, San Antonio, Tx, 78212 Summary:The primary responsibility of the...

  • Event Sales Coordinator

    1 month ago

    San Diego, United States PRA Business Events Full time

    **Event Sales Coordinator** PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression. This is a hybrid role that...

  • Wedding Sales

    2 weeks ago

    San Francisco, United States SF Event Space Full time

    Role SummaryOversees event detailing and all Wedding services. Provides office, site tour, and on-site event coverage as dictated by contracted business.Core ResponsibilitiesPlease note that this is not an exhaustive list of everything that needs to be done!Our people always find new ways to look after the business, their guests, and their team-mates. Within...

  • Wedding Sales

    1 month ago

    San Francisco, United States SF Event Space Full time

    Role SummaryOversees event detailing and all Wedding services. Provides office, site tour, and on-site event coverage as dictated by contracted business.Core ResponsibilitiesPlease note that this is not an exhaustive list of everything that needs to be done!Our people always find new ways to look after the business, their guests, and their team-mates. Within...